Planning & Scheduling Coordinator

2 weeks ago

Singapore Lloyd's Register Group Full time

**Planning and Scheduling Administrator**

**Location: Singapore**

**What we’re looking for**

**What we offer you**
- Competitive Salary
- The opportunity to work for an organization that has a strong sense of purpose, is values driven and helps colleagues to develop professionally and personally through our range of people development programmes.

**The role**
- ** Scheduling and Resource Allocation**:Monitor vessel schedules for In-Service jobs to facilitate effective planning, which includes:

- Conducting technical competency (TC) checks to identify the necessary TCs for specific scopes.
- Assessing resource availability and recommending appropriate assignments.
- Organizing tasks in the surveyor calendar to optimize resource utilization.
- Managing Planning & Scheduling requests from receipt to completion, ensuring they align with proposed KPI targets.
- ** Request Validation**: Verify requests by performing contract and account checks to ensure all requirements are fulfilled, including assessing the feasibility of remote surveys when applicable.
- ** Client Communication**: Confirm client attendance by delivering clear and timely communication about scheduling and any changes.
- ** Knowledge Development**: Continuously build local knowledge of clients, locations, and surveyors to improve scheduling effectiveness
- ** Standards and Processes**: Ensure compliance with global standards and processes in all planning and scheduling activities, upholding high levels of accountability and performance in line with these standards.
- ** Client Centricity**:Elevate client feedback to management and take proactive measures to ensure positive experiences. Foster a client-centric culture that emphasizes a consistently positive client journey.
- ** Ownership Handover**:Facilitate a smooth and transparent handover of tasks between teams throughout the process cycle. Adhere to the RACI document and clearly communicate transition points to prevent any overlap or gaps in responsibility.

**What you bring**
- Excellent organizational and time-management skills, capable of managing multiple tasks and meeting deadlines.
- Keen attention to detail and accuracy in handling requests and scheduling.
- Strong communication and interpersonal skills, enabling professional interactions with clients and team members.
- Fundamental understanding of technical competency requirements and resource allocation.
- Dedication to continuous learning and knowledge sharing.
- Solid grasp of global standards and processes, with the ability to ensure compliance.

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