Office Coordinator

5 days ago

Singapore OXFORD NANOPORE TECHNOLOGIES SINGAPORE PTE. LTD. Full time

**Job Summary**

To support the Singapore Office and APAC territory, making sure all procedures are followed correctly and efficiently whilst having an innovative approach to improving systems and making positive improvements as this region grows.

**Duties**

Corporate Operation duties include but are not limited to:

- Guiding APAC employees with their corporate travel via our online travel management system.
- Assisting with conferences in the APAC region and supporting group travel for these events for staff and guests.
- Providing travel advice while adhering to company policy, gaining appropriate approvals for requests.
- Working with the central teams on visa’s required for staff.
- Run reports and regular analysis of business travel in the APAC region. Coordinate with Finance for cost allocations and recharges.
- To highlight any issues or enquires of note to the wider Corp Admin and HR teams during regular team meetings and to contribute and share ideas or suggestions.
- To organise local office staff parties and social events.
- Order and maintain local stationery and office supplies including drinking water tower.
- To be the first point of contact for the Singapore office - to answer general calls and enquiries and welcome visitors to the office, Coordinating meeting room bookings and conference call set up, ordering any hospitality required for meetings.
- To hold and manage a corporate purchasing card for local office expenses.
- Coordinate with facilities building manager, or IT vendors for matters related to contract renewals, electricity, or internet services.
- Coordinate with Finance for payment and maintain a database in SharePoint of lease agreements, renewal notice and rent changes. Follow up with building manager for lease renewal or termination.
- To support local Health & Safety and facilities.
- Raising purchase requisitions for regular spend on our financial management system, D365 for costs incurred in APAC entities and provide training if needed on raising PR.
- To assist and coordinate new vendor setup in D365 for APAC entities.
- Ad-hoc projects for the business.
- Possible coordination and collaboration with corporate secretarial service providers and members of legal team for satisfaction of periodic legal and corporate registration requirements, such as obtaining signatures, obtaining notarizations, obtaining legalizations and authentications, and effecting express deliveries (both local and international) and formal filing of official documentation
- Potential responsibilities for day-to-day administration of contracts typically required for operation of a regional office, such as with office supply vendors, utility service providers, local ground transport and delivery service providers, etc.
- Any other duties as might be required within the remit and responsibilities of the post.

**What We're Looking For **
- Good English & Mandarin speaking
- Excellent and confident communication skills with the ability to communicate with all levels of staff and external visitors
- Excellent telephone manner and the ability to handle all varieties of enquiry
- Skilled in Microsoft Office packages
- Excellent organisational skills with an eye for detail
- Must have the ability to prioritise and work well under pressure as well as working independently with mínimal supervision
- Adaptable and customer orientated at all times
- Confidential approach

We offer outstanding benefits to include an attractive bonus, generous pension contributions, private healthcare and an excellent starting salary.

**About Us**

Oxford Nanopore’s goal is to bring the widest benefits to society through enabling the analysis of anything, by anyone, anywhere. The company has developed a new generation of nanopore-based sensing technology enabling the real-time, high-performance, accessible and scalable analysis of DNA and RNA. The technology is used in more than 100 countries to understand the biology of humans and diseases, plants, animals, bacteria, viruses and whole environments.

Oxford Nanopore was founded in 2005 as a spin-out from the University of Oxford and now employs over 1000 employees around the world.

  • Office Automation Clerk

    7 days ago

    Singapore SINGAPORE AREA COORDINATOR Full time

    **Summary** This position is located in the Food & Beverage (F&B) Division of the Morale, Welfare &Recreation Department (N92), Singapore Area Coordinator. The Food & Beverage Divisionincludes multiple operations located at two locations. Programs include catering, Terror Cluband Cafe Lah. The Food & Beverage Division has multicultural workforce of over 40...

  • Office Automation Clerk

    6 days ago

    Singapore SINGAPORE AREA COORDINATOR Full time

    **Hourly Rate: SGD$14 - SGD$18** **Duties & Responsibilities**: The purpose of this position is to provide a variety of administrative and payroll related actions and tasks in support of the management funcstions of the Food & Beverage division. - The incumbent of this position performs the assigned duties requiring a general knowledge of payroll...

  • Undergraduate Education Office Coordinator

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Job OverviewThe Undergraduate Education Office at NTU seeks an exceptional individual to join our team as an Undergraduate Education Office Coordinator. This role plays a crucial part in supporting the smooth operation of our undergraduate programmes.Main ResponsibilitiesProvide administrative support to the Undergraduate Education Office, including...

  • Revenue Coordinator

    2 weeks ago

    Singapore Office Secretaries Full time

    This position is responsible for coordinating revenue related tasks for various partners and their clients to assist with client transparency relating to time worked, billed and work in progress across the Asia region. Working with each office including office chairs and partners, this role will be responsible for providing WIP updates to both clients and...

  • Office Administrator

    4 days ago

    Singapore Office Secretaries Full time

    The duties and responsibilities include but not limit to: - Coordinating office activities and operations to secure efficiency - Create and update records and databases with personnel, financial and other data - Provide office administrative support in the areas of procurement, report preparation and staff communication - Order and maintain all office...

  • Office Coordinator

    1 week ago

    Singapore CF ADMINISTRATION PTE. LTD. Full time

    About UsCF ADMINISTRATION PTE. LTD. is a professional institution committed to providing excellent administrative services to our clients. We are looking for a highly motivated and organized individual to join our team as an Office Coordinator.Job DescriptionThe Office Coordinator will be responsible for performing a variety of administrative tasks,...

  • Client Services Officer

    1 week ago

    Singapore Office Secretaries Full time

    **Responsibilities** - As a Client Services Officer, you will be responsible for managing our front desk and offer a variety of administrative support across our practice. Multi-tasking is essential in this role, it requires the ability to juggle and prioritize even when under time pressure, including the following: - Coordinate front-desk activities,...

  • Recruiting Coordinator/manager

    2 weeks ago

    Singapore Office Secretaries Full time

    The International Recruiting Coordinator/ Manager will be based in Singapore and report to the Associate Director, International Recruiting.- Responsible for managing all talent acquisition and talent projects for the Asia and Middle East offices.- They will work with the international team to deliver on office specific, regional and international...

  • Office Coordinator

    7 days ago

    Singapore Recruit Express Pte Ltd. Full time

    Job Opportunity:We are looking for an Office Coordinator to join our team at Recruit Express Pte Ltd. As an Office Coordinator, you will be responsible for providing administrative support and contributing to the overall success of our operations team.

  • Cooks (Ffr22-0274) (5day Work Week / Full Time)

    6 days ago

    Singapore SINGAPORE AREA COORDINATOR Full time

    **SUMMARY OF DUTIES AND RESPONSIBILITIES** - Performs a full range of simple cooking tasks by preparing and cooking items requiring little or no processing such as pancakes, sausage, eggs, hamburgers, and fresh or canned vegetables. - Prepares all forms of hot cereals; broils meats; prepares and cooks concentrated or dehydrated soups, sauces, and gravies;...

  • Project Coordinator

    5 days ago

    Singapore OFFICE PLANNER PTE LTD Full time

    Overseeing the full coordination of site projects from start till completion. - Manage site progress to ensure completion of works on schedule. - Handle & attend meetings with authority and main contractors. - Supervise and coordinate site works according to approved design drawing - Safety management of the site installation works. - To perform Ad-Hoc...

  • Project Coordinator

    2 weeks ago

    Singapore OFFICE PLANNER PTE LTD Full time

    Overseeing the full coordination of site projects from start to completion. - Manage site progress to ensure completion of works on schedule. - Handle & attend meetings with authority and main contractors. - Supervise and coordinate site works according to the approved design drawing - Safety management of the site installation works. - To perform Ad-Hoc...

  • Hotel Desk Clerk

    7 days ago

    Singapore SINGAPORE AREA COORDINATOR Full time

    Roles & ResponsibilitiesJob SummaryThis position serves as Hotel Desk Clerk working independently at the Front Desk in Navy Gateway Inns & Suites which covers a 24 hours, 365 days operation. Incumbent performs various clerical work involved in receiving, registering and assisting guests, assigning rooms, receiving reservations, collecting charges,...

  • Hotel Desk Clerk

    4 days ago

    Singapore SINGAPORE AREA COORDINATOR Full time

    Roles & ResponsibilitiesJob SummaryThis position serves as Hotel Desk Clerk working independently at the Front Desk in Navy Gateway Inns & Suites which covers a 24 hours, 365 days operation. Incumbent performs various clerical work involved in receiving, registering and assisting guests, assigning rooms, receiving reservations, collecting charges,...

  • Hotel Desk Clerk

    1 day ago

    Singapore SINGAPORE AREA COORDINATOR Full time

    Roles & ResponsibilitiesJob SummaryThis position serves as Hotel Desk Clerk working independently at the Front Desk in Navy Gateway Inns & Suites which covers a 24 hours, 365 days operation. Incumbent performs various clerical work involved in receiving, registering and assisting guests, assigning rooms, receiving reservations, collecting charges,...

  • Office Coordinator

    1 week ago

    Singapore LIM TRADERS PTE. LTD. Full time

    Job DescriptionWe are seeking an experienced Office Coordinator to join our team at LIM TRADERS PTE. LTD. The successful candidate will be responsible for coordinating office operations, managing orders, and communicating with customers.Main Responsibilities:Coordinate and execute administrative tasks, ensuring efficient office operations;Issue sales orders,...

  • Office Coordinator

    1 week ago

    Singapore EQUE PTE. LTD. Full time

    We are seeking a highly organized and detail-oriented Office Coordinator to join our team at EQUE PTE. LTD. As an entry-level professional, you will be responsible for ensuring the smooth operation of our office.The ideal candidate will possess strong communication skills, both written and verbal, and be proficient in Microsoft Office Suite (Word, Excel,...

  • Office Coordinator

    2 days ago

    Singapore INTEGRATED GLOBAL NETWORK ENTERPRISE Full time

    About the Role:We are seeking a highly motivated and organized Office Coordinator to join our team. As an Office Coordinator, you will be responsible for coordinating office operations, including but not limited to:• Scheduling appointments and managing calendars• Preparing reports and presentations• Maintaining accurate records and files• Providing...

  • Office Coordinator

    13 hours ago

    Singapore RECRUIT EXPRESS PTE LTD Full time

    About This OpportunityThis is an exciting opportunity for an Office Coordinator to join our team at RECRUIT EXPRESS PTE LTD. The successful candidate will provide administrative support to the Vice President and General Manager, Texture and Healthful Solutions Asia-Pacific, and Singapore-based ERLT.The key responsibilities of this role include:Administration...

  • Office Coordinator

    22 hours ago

    Singapore FDM Group Full time

    **About The Role**: *** This is an exciting full time, permanent opportunity, to join one the fastest growing companies in Europe working within our Singapore Centre. As FDM’s Office Coordinator, you will provide a comprehensive and efficient service that promotes the FDM brand to our clients as well as meeting the needs of internal colleagues and other...