Office Coordinator

2 weeks ago

Singapore FDM Group Full time

**About The Role**:
***

This is an exciting full time, permanent opportunity, to join one the fastest growing companies in Europe working within our Singapore Centre.

As FDM’s Office Coordinator, you will provide a comprehensive and efficient service that promotes the FDM brand to our clients as well as meeting the needs of internal colleagues and other visitors to the office. You will play a primary role in maintaining the facility, interacting with suppliers and contractors to ensure that a clean, safe, secure and well maintained office is provided.

Alongside managing our reception and general office duties you will also be responsible with assisting our Academy Team with training administration, monitoring and managing IT assets including mobile telephony, and the booking of staff and consultant travel requirements.

The role is all about service excellence, whether it is greeting clients, providing refreshments or liaising with contractors. You will have a mature and enthusiastic approach, a willingness to learn and an attitude where nothing is too much trouble.

**Duties and Responsibilities**:

- Greet and welcome visitors to the office
- Answering the telephone, screening and directing calls
- Provide refreshments and catering for client meetings & events
- Receive, sort & distribute mail deliveries / collections
- Arrange courier collections using most cost effective method determined
- Academy administration; onboarding new trainees and manage course material.
- Track trainee attendance
- Book external exams for trainees
- Coordinate stationery orders and the provision of general office supplies
- Manage staff passes and IT equipment including mobile telephony
- Liaise with contractors to ensure well maintained facilities are provided
- Coordinate provision of service contracts and activities
- Manage health & safety requirements for the office
- Coordinate recycling facilities in line with building requirements
- Provide support to the booking of business travel arrangements and supporting invoicing
- Any other reasonable duties as required

**About You**:
***
- Professional personal presentation
- Excellent telephone manner
- Strong communication skills, both written and verbal
- Effective interpersonal skills
- Good organizational skills and ability to prioritise
- Self-motivated and ability to motivate others
- Effective IT skills in Word, Excel and Outlook
- Works well as part of a team
- High degree of flexibility
- Strong attention to detail

**Desirable Criteria (but not essential)**
- Experience in a similar role
- Educated to a graduate level

**About Us**:
***

FDM Group is a global professional services provider with a focus on IT, working with over 200 clients across multiple business sectors. FDM’s business model is both unique and robust, bringing people and technology together by providing training and career opportunities for people to work with our prestigious clients. With centres across the UK, Europe, North America and Asia Pacific, FDM is one the fastest growing companies in Europe and is listed in the FTSE 250.

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