Coordinating Officer

2 weeks ago

Singapore TARA CLIMATE LTD. Full time $60,000 - $80,000 per year

The Coordinating Officer will report to the Head of Staff and support the smooth coordination of organisation-wide and operational activities. This role will involve a broad mix of administrative, project management, research, and event coordination responsibilities, with direct engagement in the daily workflows of the CEO and Chief Operating Officer (COO).

The Coordinating Officer will be central to keeping things running efficiently behind the scenes — from managing high-level calendars and preparing presentations, to facilitating meetings and supporting cross-functional projects.

The key responsibilities of the Coordinating Officer's office are to:

Executive Support & Coordination

  • Support the Head of Staff in coordinating strategic and operational activities across the organisation, fostering organisational effectiveness and clear internal communications
  • Manage and maintain the calendars and scheduling for the CEO and COO
  • Prepare meeting agendas, take minutes, and ensure timely follow-ups on action items
  • Draft correspondence, reports, and other documents as required
  • Support the Head of Staff in board management work, such as organising and preparing for Board meetings, minute taking, administration and liaising with our corporate secretary

Project & Operational Support

  • Assist in the planning, tracking, and implementation of cross-functional projects
  • Help monitor progress on key initiatives and ensure alignment with timelines and priorities
  • Conduct research and analysis to inform decision-making

Communications & Presentations

  • Prepare high-quality PowerPoint presentations and briefings for internal and external use
  • Support communication flows between teams and with leadership

Administration & Office Management

  • Manage administrative and office operations, including suppliers, vendors, and systems (as applicable)
  • Organise internal and external meetings, workshops, and events
  • Maintain data and documentation systems; support reporting processes

General

  • Demonstrate Tara Values in every action
  • Actively participates in Team activities
  • Abide by Tara's policies, procedures and practices

As and when required, other responsibilities and projects will be allocated by line management.

  • Office Coordinator

    1 week ago

    Singapore OXFORD NANOPORE TECHNOLOGIES SINGAPORE PTE. LTD. Full time

    Job SummaryTo support the Singapore Office and APAC territory, making sure all procedures are followed correctly and efficiently whilst having an innovative approach to improving systems and making positive improvements as this region grows.DutiesCorporate Operation duties include but are not limited to: - Guiding APAC employees with their corporate travel...

  • Office Coordinator

    2 weeks ago

    Singapore BORR EASTERN PENINSULA PTE. LTD. Full time

    **Role Summary** **Key Responsibilities** - Involved in daily administration tasks providing effective and efficient administration services, which will involve contact and exposure to highly confidential materials and information - Meet and greet visitors, employees, and clients at the office. - Be the point of contact for building issues and security...

  • Office Coordinator

    2 weeks ago

    Singapore FDM Group Full time

    **About The Role**: *** This is an exciting full time, permanent opportunity, to join one the fastest growing companies in Europe working within our Singapore Centre. As FDM’s Office Coordinator, you will provide a comprehensive and efficient service that promotes the FDM brand to our clients as well as meeting the needs of internal colleagues and other...

  • Office Coordinator

    2 weeks ago

    Singapore InterSystems Full time

    **Job Summary** In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude....

  • Office Services Coordinator

    2 weeks ago

    Singapore Region Diversified Full time

    **Job ID**: - We are seeking a self-starter who is able to represent the organization in a professional manner, as well as creating a positive, friendly impression to both our customers and internal stakeholders. - To manage reception, office services and support to the HR team. **Reception** - Answer and screen all incoming calls with professional...

  • Office Admin and Coordinator

    4 days ago

    Singapore ORIENTAL REALTY PTE. LTD. Full time

    Job Description: Administrative Duties for Clients' Management (Send Email / Follow Up on Queries, Coordination or Any Request). Administrative Duties for Organization Matters (Scanning and Data Entry). Need to Travel to another Work Site a few times per Month for Coordination. Qualifications & Requirements:• Diploma in Computer Science, Business...

  • Chief Coordinating Officer

    2 weeks ago

    Singapore Gardens by the Bay Full time

    COMPANY DESCRIPTION DESIGNATION : Chief Coordinating Officer (Attractions Operations) RESPONSIBILITIES The Chief Coordinating Officer is responsible for managing and overseeing the day-to-day operations for the Gardens, ensuring that guests have a safe and enjoyable experience. Your key responsibilities will include the following: - Lead and co-ordinate...

  • Crew Coordinator

    2 weeks ago

    Singapore MMA OFFSHORE ASIA VESSEL OPERATIONS PTE. LTD. Full time

    **The Opportunity** MMA Offshore has an opportunity for a Crew Coordinator / Support Officer to join our growing Vessel Operations division. Reporting to the Offshore Operations HR Manager, the role will provide admin support to the Crewing Officers for the sourcing and allocation of marine crew to vessels in accordance with company, industry and...

  • Senior Office Coordinator

    2 days ago

    Singapore Spotify Full time $60,000 - $120,000 per year

    Workplace ServicesFull Time ContractorSingaporeAs a Workplace Experience Coordinator on a 9-month contract, you'll play a pivotal role in shaping the daily experience of our employees in Singapore.With 2–3 years of hands-on experience, you'll bring a fresh, proactive, and people-first mindset to ensure our office is a welcoming, productive, and inspiring...

  • Program Management Office Coordinator

    4 days ago

    Singapore Thong Siek Global Full time

    Are you passionate about driving transformation and keeping complex initiatives on track? Join our dynamic team as a PMO Coordinator , where you'll play a pivotal role in coordinating strategic programs and ensuring seamless communication across stakeholders. What You’ll Do Support the execution of enterprise-wide transformation initiatives Maintain...