Office Services Coordinator

2 weeks ago

Singapore Region Diversified Full time

**Job ID**:

- We are seeking a self-starter who is able to represent the organization in a professional manner, as well as creating a positive, friendly impression to both our customers and internal stakeholders.
- To manage reception, office services and support to the HR team.

**Reception**
- Answer and screen all incoming calls with professional telephone etiquette, greet guests and notify staff being visited as well as ensuring office visitor procedures are followed
- Ensure all office mails and deliveries are handled efficiently and reliably in a cost effective manner.
- Provide Crisis Management phone support.

**Office Services**
- Ensure office premises are maintained in ‘as new’ condition; cleanliness and tidiness at the reception, meeting rooms, pantry, and other common areas are maintained at all times
- Coordinate building maintenance services and repairs.
- Ensure all office supplies, First Aid boxes are adequately stocked; and that other office equipment such as the defibrillator, fire extinguishers, coffee machine, photocopiers etc. are serviced regularly.
- Coordinate meeting room calendars, update phone directory, ordering of new business cards as well as catering arrangements for office functions.

**Human Resource Support**
- Assist in relocation of new and temporary employees
- Support in non-confidential reporting such as training, leave and other HR reports.
- Be flexible to assist in other matters as requested on an on-going basis.

**Requirements**:

- A team player with excellent interpersonal skills with a very strong customer service focus and aptitude and the ability to maintain confidentiality in all situations.
- Is driven, efficient, friendly, approachable, confident, and conveys a professional presence, with strong administrative and organization skills.
- A self-starter with a willingness to take additional responsibilities to support the team(s).
- Excellent Microsoft Office 365 skills.

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