Project Secretary

4 days ago

Singapore Wood Plc Full time

Overview / Responsibilities:
Wood has an opportunity for a
**Project Secretary**. There is an increased thrust to deliver our services for the growing Asian market. As a result of this,
**Singapore **operation is expanding and evolving to manage the challenges of regional projects that continue to pose challenges in offering our services through a global talent pool.
- General administration and reporting protocol
- Answer incoming calls, answer routine queries, take messages where appropriate, and/or refer to relevant person or department
- Receive and distribute post, logging in correspondence into department log
- Administer diary, organise meetings, accommodation (where necessary), hospitality
- Typing and formatting reports and documents
- Under direction, organise travel arrangements and ancillary equipment required
- Liaise with other departments as and when required
- Set up and maintain filing system; organise file archival
- Organise, order and maintain suitable level of stationery supplies
- Organise courier service
- Photocopying, printing, scanning and distribution of documentation
- Be a general contact for staff/clients and receive visitors where appropriate
- General administrative tasks as and when required
- Process construction personnel expense claims including, Employee Living Allowance, telephone accounts, travel, and hotel expenses. Perform verification, validation, compliance and submission activities prior to management and payroll approval as required
- Produce and distribute various weekly reports, including, bridging time, man-hour, exceptions, and others ad-hoc reports that may be requested by the construction manager
- Create and maintain an active construction site Telephone List including construction site staff
- Provide general secretarial/administrative support for department/project as necessary
- Ensure that all construction sites are kept informed of any corporate announcements via hard copy communication
- Maintain guidelines for re-entry of construction site assigned personnel back into the Home Office

Skills / Qualifications:

- Min secondary education in office management skill
- Competent PC skills
- Highly motivated, well organized, resourceful and proactive
- Possess good interpersonal skills with sound written and oral communication skills
- Flexible approach and able to work under pressure with a can-do attitude and a desire to win
- Ability to promote an open and informal communication environment that aims at growing mutual trust and teamwork

Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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