HR Assistant

3 days ago


Singapore Stephenson Harwood LLC Full time

About the Firm:
**The Stephenson Harwood (Singapore) Alliance is part of the Stephenson Harwood network, and offers clients an integrated service in multi-jurisdictional matters involving permitted areas of Singapore law.**:
We have over 100 people in Singapore office, including more than 13 partners with the right expertise to meet our clients’ needs to overcome the most complex issues.

Team Structure:
The Global HR is responsible for the effective management of all matters concerning the employment and development of people within Stephenson Harwood. This involves carrying out appropriate initiatives, providing guidance and support to partners, managers and all employees alike, as well as supporting the creation of an environment which enables people to make the best use of their capabilities and realise their potential to the benefit of the firm and themselves. This means that we are involved in a wide range of activities including:

- Strategy setting in line with business objectives
- Recruitment of all partners and employees, including graduate 'trainee' recruitment
- Diversity and corporate social responsibility initiatives
- Talent and career management
- Reward strategy and salary review
- Policy and procedures setting

The Asia HR team comprises of 5 people:

- Regional Head of HR Asia, HR/Office Manager, HR Manager and HR Assistant (based in Hong Kong)
- HR Assistant (this role - based in Singapore)
- Office Administrator (base in Shanghai)

Main Responsibilities:
As a key member of the team, this role will support the HR function in the provision of a consistent high level, seamless service to our internal clients. Reporting to the Regional Head of HR Asia, the Assistant will be involved in operational (recruitment, employee cycle, benefits administration) and project work, as well as assisting with queries from international offices. The role is working closely with HR Hong Kong and London.

The HR Assistant role is varied and acts as the first point of contact for general HR queries and support across the whole employee lifecycle. Main responsibilities include:
**Resourcing and employee life cycle**
- Managing the full recruitment process including discussing terms and rates with agencies, job advertising, CVs screening, conduct interviews for business services, extending offers with contracts of employment, on-boarding logistics and induction programmes
- Responsible for the administration of the employee life cycle, including visas administration, flexible working, maternity/paternity leave, client secondment, trainee secondments
- Coordinate the annual appraisal and salary review processes
- Handle off-boarding process including exit interviews
**Performance management and Development**
- Assist in managing new employees' probationary period through facilitating mid and end of probation meetings, absence management and escalate concerns and issues when appropriate,
- Manage disciplinary and grievances procedures and be the first point of contact
- Work closely in liaison with L&D team to follow up on training needs
**Payroll and benefits**
- All aspects of payroll including liaison with all government statutory boards
- Salary review administration and conduct benchmarking exercises
- Manage staff medical cover scheme and general benefits administration
**HR systems**
- Proactive and accurate use of HR Information System (CoreHR) to log and report on all headcount, absence, annual leave and other employee data
- Efficient and accurate use of the HR and payroll system
***Policies, know-how and developing the HR function**

Keep abreast of changes in employment legislation and practices, update and revise policy and procedure including the update of Staff Employment Handbook

Attributes/Skills Required**:Skills**
- Analytical with the ability to interpret management information and data
- Accuracy and a strong eye for detail are essential
- Able to handle sensitive situations and information confidentially and discreetly
- Excellent organisational skills; planning and prioritisation; time management of self and others
- Experience of an HR Information System/database, such as CoreHR
- Excellent verbal/written communication skills
- Strong computer skills, mainly Microsoft Office
- Awareness and understanding of core Employee Legislation and policies
- Partnership experience is not essential but experience working in professional services environment would be an advantage
**Attributes**
- Flexible, can-do and people-centric in approach
- Resilient and adaptable to changing deadlines/demands and challenging situations
- A good team player with proactive and positive attitude
- Able to build rapport and creditability quickly with all levels of staff
- Eager to learn and develop within the role

**Experience and qualifications**
- Diploma in HRM/Business Administration
- Preferably one-year experience in an international law firm



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