Personal Assistant to CEO

2 weeks ago

Singapore TRI-STAR INDUSTRIES PTE LTD Full time

**Calendar Management**:
To schedule and coordinate meetings, appointments, and events. This involves managing the CEO’s calendar, making sure there are no conflicts, and providing timely reminders
- **Travel Arrangement**:
To coordinate and book travel arrangements, including flights, accommodations, and ground transportation. This may involve preparing details itineraries and ensuring that the CEO has all necessary travel documents
- **Information Management**:
To keep tract of important documents, reports, and information that the CEO needs. This includes organising and maintaining files, both physical and digital
- **Meeting Support**:
To prepare materials for meetings, such as agendas, presentations, and reports.
- **Prioritization and Time Management**:
To assist the CEO prioritise tasks and manage their time effectively. This may involve filtering and handling requests, ensuring that the most important tasks are given priority
- **Confidentiality**:
To maintain a high level of confidentiality regarding sensitive information and discussions
- **Market Research**:
To conduct research to understand market trends, customer needs, and competitive landscapes. This involves analysing data to identify opportunities and threats, as well as staying informed about industry developments
- **Liaison**:
To act as liaison between the CEO and other employees, clients, and stakeholders. To facilitate communication and ensure that information flows smoothly within the organisation.

**Requirements**:

- A bachelor’s degree
- At least 3 years of working experience as a Personal Assistant
- Proficient in MS Office and be Internet savvy
- Able to work independently and as part of the team
- Able to exercise discretion and maintain confidentiality and sensitivity of matters
- Confident, dependable, discreet, and diplomatic
- Critical thinking, problem-solving and time-management skills

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