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Human Resources and General Affairs Assistant

2 weeks ago

Singapore LOTTE Travel Retail Singapore Full time

Reporting to HR/GA Manager with a team of 2 HR/GA Assistant to support 5 HR Executives

Human Resources Support:

- Assist HR Executive to create P-files and upload P-files to shared drive or Retail Level
- Coordinate of employee welfares (ordering of congratulatory / get well basket / wreath etc)
- On-boarding support - issuance of retail uniform, preparing of on boarding kit and seating arrangements for new hires
- Support any other HR administrative duties assigned by the Manager or HR Executives

General Affairs and Admin Support:

- Answering, screening and forwarding incoming calls from main line
- Handling of courier/postal matters
- Checking of corporate mailbox and distribution of mails
- Managing the meeting rooms book and ensuring they are kept tidy and clean at all time
- Ensuring the telephone and contact lists and Organization chart are maintained up-to-date
- Admin Support to like travel arrangement / expense claims / visas / corporate credit cards expenses etc
- Assist in Office events e.g CNY Lunches/Xmas Parties/Town halls/Major meetings etc
- Support Covid 19 Safe Management Measures - coordination of ordering and distributing of PPE
- To manage the corporate pantry and office stationery supplies replenishment
- General maintenance of office alarm, premises and equipment
- Raising of Approval at EP portal and submission of invoices for payments in Glob+

**Requirements**:

- Min 1 years experience in HR support or office admin
- Strong interpersonal skills with pleasant personality
- Competent in Microsoft Office
- Ability to handle confidential information professionally and discreetly
- Fluent in English and possesses good interpersonal and communication skills

**Benefits**
- We offer attractive salary packages that commensurate with relevant work experience
- Annual Leave from 14 days to 18 days
- Medical Outpatient insurance coverage
- Group Hospitalization and Surgery insurance coverage
- Group Dental insurance coverage