Facilities Officer

2 weeks ago

Singapore BARKER ROAD METHODIST CHURCH Full time

**Job Description**:
Covers the premises of BRMC, BRMCLL (Barker and Vanda locations), and Oasis on the following job functions:
**Facilities Management**

1) Weekly walkabout the premises to ensure the cleanliness & orderliness

of the premises. Raise any areas of repairs to the Head Operations and Property Manager.

2) Assist Property Manager with managing contractors for the repairs & maintenance of the premises.

3) Repair and Maintenance of all office equipment to ensure good working condition.

a. obtain best possible quotes for equipment repairs

b. send equipment to supplier for repairs when necessary / assigned

c. order and replenish consumables for the following machines (but not limited to)

1. Fuji Xerox - Photo Copy Machines

2. Folding Machine

3. Shredder

4. Fax machine

5. Risograph

6. Franking Machine

7. Water dispensers

8. Others

4) Liaise with Church facilities and general workers on equipment and facilities required for church activities.

5) Ensure cleanliness of the church venues, office and pantry by managing the cleaning contractor.

**Facilities and Equipment Bookings**

1) Issue Equipment and allocate rooms for church activities.

2) Coordinate and liaise with MCS, ACS and Oldham Hall for booking of their facilities for church use.

3) Weekly updates of bookings of premises using church calendar (PCO).

**Inventory**

1) Maintain register of church equipment, including those of other ministries.

2) Tag church equipment, together with Finance Dept.

3) Annual stock takes with finance department of church equipment.

4) Monitor movement of church equipment.

**Purchasing and Related Errands**

1) Monitor and replenish church & office cleaning agents, refreshment & supplies for Sunday services, office pantries and other activities.

2) Assist in obtaining quotations for purchase of equipment or supplies.

3) Run errands for office.

a. Collects Christian materials when assigned

b. Purchase office supplies when assigned

c. Send receptionist to Post Office for franking machine top up and bulk

mails

**Church Calendar**

1) Manage and process requests for church activities into church calendar, as approved by Head Operations

2) Deconflict and liaise with Pastors, Ministries Chairpersons and PTS on clash of major church activities

3) Assist Head Operations in drafting of Annual Church Calendar

**General**

Any other duties as may be assigned by Pastor-In-Charge, Head of Operations and/or Principals of BRMCLL.

**REQUIREMENTS**

1. GCE "A" levels and above. Certification in Facilities / Building Project Management, or other closely-related fields is preferred.

2. Must have been in a similar role and possess related experience of at least 2 years.

3. Able to work independently under mínimal supervision.

4. Able to meet deadlines.

5. Strong oral and written communication skills. Able to communicate and collaborate effectively with various levels of staff and lay congregants.

6. Able to manage conflict professionally and with humility and respect.

7. Competent in Microsoft office word processing, excel and powerpoint

8. Able to work on weekends

9. Good administrative and organisational skills.

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