Office Coordinator

1 week ago


Singapore 8x8, Inc. Full time

At 8x8 Inc. [Nasdaq:EGHT] we put communications at the heart of our business and build technology that allows people to connect anytime, anywhere they are in the world, and on any device.

XCaaS
- the 8x8 Experience Communications Platform - brings together Employee and Customer Experience, enabling hybrid workforces across the globe to connect, collaborate, and delight customers, while providing businesses with real-time communications analytics, intelligence and unique insights.

Learn more on our company website at

follow our pages on

LinkedIn

,

Twitter

,

Facebook

and

Instagram


We are seeking for an Office Coordinator, responsible for overseeing all aspects of office administration and operations. The role will also provide administrative support to the Senior Leadership Team across regionally. This is an office based role in Singapore, working Monday to Friday.

Duties include, but are not limited to Operations and Facilities- Visitor / customer meet and greet- Managing a busy meeting room diary and meeting rooms- Organising couriers, dealing with post / Special Deliveries- Procuring daily office supplies- Facilitate booking transport when required for our visiting Executives- Arranging necessary office repairs and supervising on site contractors- Managing and reporting from the S2 security system, including the supervision of staff office passes- Liaising with IT and organising the return of leavers IT equipment- Ensuring all Health & Safety protocols are followed and records kept- Monitoring / reviewing all Facilities related contracts- Processing all Facilities related payments through Coupa- Assisting in the coordination of all in staff events- Training in ergonomics to give staff assessments

Administrative Support- Supporting the General Manager (GM) and Senior Leadership Team (SLT) with aspects below -
- Organising the SLT calendar 1-2 quarters in advance for the CPaaS business, ensuring that individuals are aware of longer term commitments to help them prepare for planning and leave windows.- Preparation for periodic QBR’s, OKR’s, Talent Reviews, Company Communications, All-Hands, Sales Kick-off’s, Overseas Visitors, Public Holidays etc.- Manage and compile visitors schedules including booking rooms, meeting times with stakeholders and ensuring any preparation is clear to all ahead of time.- Managing and filing reporting and presentations. Ensuring presentations timelines are adhered to for content approval and review.- Tracking SLT travel and coordinating against cyclical commitments (mentioned above).- Working with Marketing to overlay events and ensuring appropriate resource allocations. E.g Executive Travel and speaking slots.- Managing these as OKR’s in Workboard.

LI-JL1

8x8 is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

For 8x8 jobs located in the US: 8x8 participates in the

E-Verify program


View the

Participant Poster

in English and Español.

View the

Right to Work Poster

in English and Español.

Our Job Applicant Privacy Notice can be found

here

.



  • Singapore SINGAPORE AREA COORDINATOR Full time

    **Summary** This position is located in the Food & Beverage (F&B) Division of the Morale, Welfare &Recreation Department (N92), Singapore Area Coordinator. The Food & Beverage Divisionincludes multiple operations located at two locations. Programs include catering, Terror Cluband Cafe Lah. The Food & Beverage Division has multicultural workforce of over 40...


  • Singapore SINGAPORE AREA COORDINATOR Full time

    **Hourly Rate: SGD$14 - SGD$18** **Duties & Responsibilities**: The purpose of this position is to provide a variety of administrative and payroll related actions and tasks in support of the management funcstions of the Food & Beverage division. - The incumbent of this position performs the assigned duties requiring a general knowledge of payroll...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Job OverviewThe Undergraduate Education Office at NTU seeks an exceptional individual to join our team as an Undergraduate Education Office Coordinator. This role plays a crucial part in supporting the smooth operation of our undergraduate programmes.Main ResponsibilitiesProvide administrative support to the Undergraduate Education Office, including...

  • Revenue Coordinator

    7 days ago


    Singapore Office Secretaries Full time

    This position is responsible for coordinating revenue related tasks for various partners and their clients to assist with client transparency relating to time worked, billed and work in progress across the Asia region. Working with each office including office chairs and partners, this role will be responsible for providing WIP updates to both clients and...

  • Office Administrator

    3 hours ago


    Singapore Office Secretaries Full time

    The duties and responsibilities include but not limit to: - Coordinating office activities and operations to secure efficiency - Create and update records and databases with personnel, financial and other data - Provide office administrative support in the areas of procurement, report preparation and staff communication - Order and maintain all office...

  • Office Coordinator

    5 days ago


    Singapore CF ADMINISTRATION PTE. LTD. Full time

    About UsCF ADMINISTRATION PTE. LTD. is a professional institution committed to providing excellent administrative services to our clients. We are looking for a highly motivated and organized individual to join our team as an Office Coordinator.Job DescriptionThe Office Coordinator will be responsible for performing a variety of administrative tasks,...


  • Singapore Office Secretaries Full time

    **Responsibilities** - As a Client Services Officer, you will be responsible for managing our front desk and offer a variety of administrative support across our practice. Multi-tasking is essential in this role, it requires the ability to juggle and prioritize even when under time pressure, including the following: - Coordinate front-desk activities,...

  • Office Coordinator

    3 days ago


    Singapore Recruit Express Pte Ltd. Full time

    Job Opportunity:We are looking for an Office Coordinator to join our team at Recruit Express Pte Ltd. As an Office Coordinator, you will be responsible for providing administrative support and contributing to the overall success of our operations team.


  • Singapore SINGAPORE AREA COORDINATOR Full time

    **SUMMARY OF DUTIES AND RESPONSIBILITIES** - Performs a full range of simple cooking tasks by preparing and cooking items requiring little or no processing such as pancakes, sausage, eggs, hamburgers, and fresh or canned vegetables. - Prepares all forms of hot cereals; broils meats; prepares and cooks concentrated or dehydrated soups, sauces, and gravies;...


  • Singapore Office Secretaries Full time

    The International Recruiting Coordinator/ Manager will be based in Singapore and report to the Associate Director, International Recruiting.- Responsible for managing all talent acquisition and talent projects for the Asia and Middle East offices.- They will work with the international team to deliver on office specific, regional and international...

  • Project Coordinator

    7 days ago


    Singapore OFFICE PLANNER PTE LTD Full time

    Overseeing the full coordination of site projects from start to completion. - Manage site progress to ensure completion of works on schedule. - Handle & attend meetings with authority and main contractors. - Supervise and coordinate site works according to the approved design drawing - Safety management of the site installation works. - To perform Ad-Hoc...


  • Singapore OFFICE PLANNER PTE LTD Full time

    Overseeing the full coordination of site projects from start till completion. - Manage site progress to ensure completion of works on schedule. - Handle & attend meetings with authority and main contractors. - Supervise and coordinate site works according to approved design drawing - Safety management of the site installation works. - To perform Ad-Hoc...

  • Hotel Desk Clerk

    3 days ago


    Singapore SINGAPORE AREA COORDINATOR Full time

    Roles & ResponsibilitiesJob SummaryThis position serves as Hotel Desk Clerk working independently at the Front Desk in Navy Gateway Inns & Suites which covers a 24 hours, 365 days operation. Incumbent performs various clerical work involved in receiving, registering and assisting guests, assigning rooms, receiving reservations, collecting charges,...

  • Hotel Desk Clerk

    10 hours ago


    Singapore SINGAPORE AREA COORDINATOR Full time

    Roles & ResponsibilitiesJob SummaryThis position serves as Hotel Desk Clerk working independently at the Front Desk in Navy Gateway Inns & Suites which covers a 24 hours, 365 days operation. Incumbent performs various clerical work involved in receiving, registering and assisting guests, assigning rooms, receiving reservations, collecting charges,...

  • Office Coordinator

    5 days ago


    Singapore LIM TRADERS PTE. LTD. Full time

    Job DescriptionWe are seeking an experienced Office Coordinator to join our team at LIM TRADERS PTE. LTD. The successful candidate will be responsible for coordinating office operations, managing orders, and communicating with customers.Main Responsibilities:Coordinate and execute administrative tasks, ensuring efficient office operations;Issue sales orders,...

  • Office Coordinator

    4 days ago


    Singapore EQUE PTE. LTD. Full time

    We are seeking a highly organized and detail-oriented Office Coordinator to join our team at EQUE PTE. LTD. As an entry-level professional, you will be responsible for ensuring the smooth operation of our office.The ideal candidate will possess strong communication skills, both written and verbal, and be proficient in Microsoft Office Suite (Word, Excel,...

  • Office Coordinator

    1 day ago


    Singapore OXFORD NANOPORE TECHNOLOGIES SINGAPORE PTE. LTD. Full time

    **Job Summary** To support the Singapore Office and APAC territory, making sure all procedures are followed correctly and efficiently whilst having an innovative approach to improving systems and making positive improvements as this region grows. **Duties** Corporate Operation duties include but are not limited to: - Guiding APAC employees with their...


  • Singapore PAWPRINT OFFICE SOLUTIONS PTE. LTD. Full time

    We are currently seeking an experienced and motivated Office Administrator to join our dynamic team. This is a fantastic opportunity for a detail-oriented individual with excellent organizational and administrative skills to contribute to our continued success. **Responsibilities**: - Manage and maintain office operations, including coordinating meetings,...

  • Office Coordinator

    5 days ago


    Singapore French Chamber of Commerce in Singapore, The Full time

    About the Opportunity:The French Chamber of Commerce in Singapore is looking for a highly organized and detail-focused Human Resources and Administrative Assistant to support our team. As a critical member of our operations, you will be responsible for managing HR processes and administrative tasks to ensure smooth office operations.Responsibilities:Manage...

  • Office Coordinator

    6 days ago


    Singapore SPENCER CONSTRUCTION PTE. LTD. Full time

    To help the office to coordinate workers to specific construction site to work and also to liase with main con contractors for specific projects. She/he must also help out in the adminstrative work in the office when needed for help. She/he must also sometimes go to sites to settle issues for the comapany workers