Office Administrator

2 weeks ago

Singapore PAWPRINT OFFICE SOLUTIONS PTE. LTD. Full time

We are currently seeking an experienced and motivated Office Administrator to join our dynamic team. This is a fantastic opportunity for a detail-oriented individual with excellent organizational and administrative skills to contribute to our continued success.

**Responsibilities**:

- Manage and maintain office operations, including coordinating meetings, appointments, and travel arrangements.
- Maintain office supplies inventory, anticipate needs, and place orders when necessary.
- Oversee office maintenance, including coordinating repairs and liaising with service providers.
- Assist in the onboarding process of new employees, including preparing workspaces, coordinating training sessions, and ensuring a smooth transition.
- Maintain and update employee records, ensuring accuracy and confidentiality.
- Support the HR department in various administrative tasks, such as preparing documents, scheduling interviews, and organizing employee events.
- Assist in organizing company events, conferences, and team-building activities.
- Manage office budgets, expense reports, and invoices.
- Uphold a professional and welcoming office environment for employees, clients, and visitors.

**Requirements**:

- Proven experience as an Office Administrator or similar administrative role.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in work.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
- Outstanding communication and interpersonal skills.
- Ability to multitask and work well under pressure.
- Demonstrated problem-solving abilities and a proactive approach to tasks.
- Familiarity with HR processes and procedures is a plus.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- High school diploma or equivalent qualification; additional certification or diploma in Office Administration is preferred.

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