Purchase & Logistic Executive
2 weeks ago
Job Descriptions:
- Sourcing materials, goods, products and negotiating the best or most cost-effective deals or contracts for all requisitions.
- Compare and evaluate offers from suppliers to make sure best deals based on requisition requirements by respectives managers.
- Liaising and negotiating price with suppliers to get best rates
- Raise purchase order to suppliers - To ensure and raise PO for all requisitions and ensure all requisitions are signed by respectives Manager
- Track incoming inventory, delivery arrival time and note actual arrival time
- Work with team members and purchasing manager to develop future purchasing plan and source potential relationships with suppliers
- Ensure all Delivery Order Notes are received and signed.
- Create and maintain good working relationships with all suppliers.
- Review quality of purchased products upon goods delivered after 1 weeks
- Data entry all order details (e.g. suppliers, quantities, prices) into internal databases
- Ensure and maintain update records of purchased products, delivery information and invoices into systems for tracking purposes.
- Updating and maintaining records of all orders, payments and received stock into the system based on the deadline.
- Verifying DO/receipt of items by comparing items received to items ordered.
- Need to resolve shipments with suppliers when there are any discrepancies found after receiving.
- Matching of DO with RO to ensure all goods are received well.
- Monitor stock levels and place orders based on schedule
- Coordinate and work with inventory staff to ensure proper storage and handling of goods
- Collaborate with financial team members on contracts, invoicing and other payment and financial matters
- Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency periodically set by your reporting manager.
- To assist and involve together with Inventory Assistant in stock take every end of month
- Resourceful in sourcing rates from freight forwarders and monitor best freight rate for better planning for logistics
- To handle and monitor all import and export documentation to make sure smooth delivery.
- Liaise with forwarders and overseas agents with regards to all incoming shipments to ensure accuracy date of arrival for production planning?
- Monthly reporting on inbound shipment and outbound shipment
- Check and verify freight forwarder invoice to ensure billings are charged correctly based on quotation.
- Monitor vessel / flight arrivals and coordinate with forwarder / haulier on the clearance of the shipment
- Plan, organize and carry out functions to satisfy the logistics requirements of the company’s various managers - To ensure all requisitions of goods to import are planned carefully and accordingly to schedule to meet the company’s need?
- To ensure and issue Commercial invoice and Packing list for export shipment
- To arrange forwarder/courier service to pick up all containers at port
- Performing others task as assigned by Manager
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