Executive, Events Management

4 days ago


Singapore Nanyang Technological University Full time

The Executive is expected to provide strong event support while developing a comprehensive understanding of NTU's organizational structure, culture, and protocols. They should be comfortable interacting with key stakeholders and cultivating a robust network to enhance future event planning and execution.

Responsibilities:
- Support the Project Lead in planning, coordinating and execution of, but not limited to, idea-nation, budgeting, planning, marketing, registration, logistic coordination and operation for conferences, networking events, signing ceremonies, appreciation award gala, corporate launches, ministerial visits, etc in physical, virtual or hybrid formats- Support event logistics, including budgeting, procurement, registration, and F&B arrangements.- Coordinate event programming as needed, such as engaging speakers, performers, and entertainment.-
- Set up and manage events on NTU’s integrated platform, EventsAir, and track milestones to ensure timely delivery.- Oversee onsite operations, including production crew, suppliers, and temporary staff.- Provide event secretariat support, including agenda preparation, minute writing, and risk assessment administration.- Undertake additional responsibilities, such as inventory tracking, data collation and planning team or departmental activities.

Requirements:
- Diploma in Events & Hospitality Management or related field- At least 1 year of relevant experience in events management, preferably within the academic sector.- Experience in organizing virtual and/or hybrid events.- Proficiency in video production, HTML5, CSS, Sitefinity, or SharePoint is an advantage.- Good interpersonal, communication, and writing skills.- Attention to detail, and the ability to maintain confidentiality and demonstrate sound work ethics.- A proactive individual with the ability to work independently, as well as a responsible team player who is creative, resourceful, and resilient.- Proven ability to manage multiple projects, timelines, budgets, and deliverables effectively.

Hiring Institution: NTU


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