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Assistant Events Manager

2 weeks ago

Singapore BCD Meetings & Events Full time

**A culture of purpose: Where will your BCD M&E career take you?**

As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy? If so, we want to hear from you

**Assistant Events Manager**
Singapore

The Assistant Event Manager is responsible for the development, planning and overall operational and execution of meetings, conferences, incentive travel programs and/or special events. The Assistant/Events Manager works on a variety of projects simultaneously and serves as the day-to-day planning contact for each respective department. The Assistant/Events Manager is responsible for the day-to-day internal contact and project planning functions and overseeing such elements as website development, attendee management, budget management, and final program billing.

**Your responsibilities**
- Conduct site inspections, follow up with site inspection notes, revised estimated budget, program itinerary and program timeline
- Utilize, recommend and leverage BCD Meetings & Events preferred hotel agreements and approved Destination Management Companies (DMC).
- Negotiate and purchase ground transportation, entertainment and décor elements via preferred DMCs and/or direct vendors.
- Ensure timely payment of all supplier/vendor bills and oversee invoice payment of deposits are received on time
- Work with various departments to develop, coordinate and implement program agendas and itineraries
- Work with business leadership to create, develop, price and facilitate new and repeat business proposals, including, but not limited to destination, air, hotel, activity and event overviews
- Conduct internal pre-program briefings and post-program debriefings, including briefing and debriefings.
- Manage day-to-day internal program budgets, present to Manager and Event owner for review and approval prior to sending to the client.
- Source destination, air, hotel and venue options that meet the goals and objectives of the departments.
- Track and manage air, hotel and vendor attrition, cancellation and deposit schedules.
- Facilitate the creative direction and fulfillment of program-related participant and host communications materials, including but not limited to save the dates, registration announcements, room gifts, pre-trip and on-site materials, including program signage and participant name badges.
- Reconcile all final billing on-site prior to final billing being sent to Finance and ensure final billing timeline is met.

**Key Contacts / Relationships**
- Internal: Key operations and sales/account management (if applicable) personnel
- External: Clients, industry contacts including suppliers

**You might also have**

Essential:

- Diploma or Degree in Event Management or equivalent
- Minimum of 4 years’ experience in planning meetings, incentives, conventions, conferences and/or special events
- Minimum of 4 years’ experience managing outside vendors, sourcing and negotiating contract services
- CMP, PMP accreditation will be a plus
- Proficiency in database management
- Strong time management and organizational skills to manage multiple projects
- Excellent customer service skills and attention to detail
- Ability to communicate effectively both verbally and in writing
- Ability to work well under pressure and adapt to ever-changing scenarios
- Capability of problem-solving - Anticipating, initiating and resolving issues

Preferred:

- Bachelor’s degree preferred
- CMP certification preferred

**What we offer you**
- A culture of purpose where we are invested in your happiness and career growth
- Competitive salary and benefits package

**How to apply**

**Get to know BCD M&E**:
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning and execution. We are in the business of creating impactful human connections that matter. Connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,500+ people are committed to driving success for our customers, our business and ourselves.

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