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Receptionist Administrative Assistant

3 weeks ago

Singapore FORBIS HUMAN CAPITAL PTE. LTD. Full time

This advertisement is recruiting for position of Receptionist cum Administrative Assistant.

If successfully selected, you will be seconded to MOE primary school located in Yishun.

**Contract Period**: From 1 January 2025 - 31 December 2025

**Option to Extend**: for a further period of 12 months.

**Personnel to be deployed at the following hours**:

- Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5 hr lunch break.
- Fridays: 7:00am to 3:30pm, inclusive of 1 hr lunch break.
- Service not required on Saturdays, Sundays and gazetted public holidays

**The service required are set out as follows**:
**Reception**
- Cover front desk customer service duties for Primary School and MOE Kindergarten.
- Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
- Maintain customer related information when required, eg phone log.
- Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
- Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.
- Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases
- Handle/ support situation when student(s) vomited and soiled their clothes.
- Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
- Assist in receiving of goods and incoming mails.
- Maintain tidiness of the reception area at all times.

**General Administration**
- Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
- Assist in the dissemination of information: school circulars, parents’ messages.
- Inventory management of spare uniforms and first aid items.
- Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
- Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
- Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

**The personnel shall mínimally have the following qualifications, skills and experience**:
**Qualifications**:

- Minimum 3 GCE ‘N’ level Passes including English and Mother Tongue language.

**Skills**:

- Possess customer service oriented disposition with good interpersonal and communication skills.

**Experience**:

- Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution.
- Able to relate well with young children.