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Receptionist & Administrative Assistant

3 weeks ago

Singapore ANTALPHA TECHNOLOGIES PTE. LTD. Full time

**Job Title**: Receptionist & Administrative Assistant
**Employment Type**: Full-time

**About Us**

We are an innovative fintech firm dedicated to delivering cutting-edge financial solutions and exceptional client service. As the first point of contact for clients and visitors, the Receptionist & Administrative Assistant will play a vital role in creating a welcoming and professional experience while supporting key administrative tasks to ensure smooth daily operations.

**Job Overview**

This role encompasses front desk management and administrative support. We’re looking for someone who is friendly, organized, and proactive, capable of managing both client-facing responsibilities and essential administrative tasks in a fast-paced fintech environment.

**Key Responsibilities**
- **Front Desk Management**: Warmly greet clients and visitors, handle check-ins, and notify relevant staff of arrivals.
- **Meeting Coordination**: Schedule and prepare meeting rooms, keep rooms tidy and stocked, and assist with catering arrangements as needed.
- **Mail and Courier Services**: Handle incoming and outgoing mail and courier deliveries, ensuring timely distribution.
- **Administrative Support**: Provide administrative assistance, including support company rental apartments.
- **Inventory Management**: Track office supplies, manage orders, and ensure necessary items are available.
- **Expense Tracking**: Support office expense reporting and basic tracking for operational purchases.
- **Calendar Assistance**: Provide calendar support for executives, managing appointments and scheduling.

**Qualifications and Skills**
- **Education**: High school diploma or equivalent; additional qualifications in office administration are a plus.
- **Experience**: Prior experience as a Receptionist, Front Office Assistant, or in a similar role; experience in fintech or finance is a strong advantage.
- **Communication**: Excellent verbal and written communication skills in English; additional languages are beneficial.
- **Technical Skills**: Proficiency in MS Office (Word, Excel, Outlook); experience with CRM or office management software is advantageous.
- **Interpersonal Skills**: Friendly, professional, and able to collaborate with diverse teams; must maintain a polished and professional appearance.
- **Organizational Skills**: Strong time management, multitasking abilities, and attention to detail.

**What We Offer**
- Competitive salary and benefits
- A dynamic and supportive team environment in the fintech sector
- Opportunities for professional growth and career development