Executive Assistant

21 hours ago

Museum, Singapore EASY SPEED INTERNATIONAL LOGISTICS LIMITED Full time

Job Title: Executive Assistant

Location: Singapore
- Job Summary

Key Responsibilities
- Executive Support:

- Manage and maintain the executive team's calendars, schedule appointments, andarrange meetings.
- Coordinate travel arrangements, including flight bookings, accommodation, and itinerarypreparation. - Prepare and organize materials for meetings, presentations, and conferences.
- Draft, review, and manage correspondence, reports, and documentation on behalf of theexecutive team. Administrative Tasks:

- Handle day-to-day administrative functions, including filing, data entry, and documentmanagement. - Manage expenses and handle budgeting tasks for the executive team.
- Oversee oNice supply inventory and ensure the oNice is well-maintained and fullystocked. Communication:

- Act as a liaison between the executive team and internal/external stakeholders.
- Assist in drafting internal and external communications and correspondence.
- Project Coordination:

- Support the executive team in planning and executing special projects and companyinitiatives.
- Track progress on various projects, ensuring deadlines are met and key deliverables arecompleted.
- Conduct research and prepare reports as required by the executives
- Event Planning:

- Organize and manage events, meetings, and team gatherings, including logistics,catering, and venue arrangements.
- Coordinate team-building activities, oN-sites, and other events to foster team cohesion.

**Qualifications**:

- Education: Bachelor’s degree in Business Administration, Communications, or a relatedfield preferred.
- Experience: Minimum of 3 years of experience as an executive assistant or in a similar role,preferably in a multinational organization.
- Skills:

- Strong proficiency in Microsoft ONice Suite (Word, Excel, PowerPoint, Outlook). - Excellent written and verbal communication skills.
- Highly organized, with a keen attention to detail.
- Ability to manage multiple tasks, prioritize workload, and meet deadlines. - Discretion and confidentiality in handling sensitive information.
- Must be fluent (spoken and written) in both English and Mandarin.Attributes
- Proactive, with a strong sense of initiative and the ability to anticipate needs.
- Collaborative and able to work eNectively across diNerent levels and teams.
- Adaptable, flexible, and open to taking on new responsibilities as they arise.
- Positive attitude and a strong commitment to professional development.

**Benefits**:

- Competitive salary and comprehensive benefits package.
- Opportunities for career development and growth.
- A supportive and dynamic work environment.

Pay: $30,000.00 - $54,000.00 per year

**Benefits**:

- Health insurance
- Parental leave
- Professional development
- Promotion to permanent employee

Schedule:

- Monday to Friday

Supplemental Pay:

- Yearly bonus

Work Location: In person

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