Executive Assistant

**About Us**:
Open Government Products is a startup team on a mission to build a better world. We solve real problems for the common good - our products have prevented scams, saved lives, and distributed millions of dollars to the aged and vulnerable. We keep a flat hierarchy and value high initiative and autonomy, with over 70% of our products starting as ground-up initiatives. We open source most of our work so that other countries and communities can benefit from it.

Projects we have worked on include:
**Covid-19 Vaccination National Appointment System** - A suite of systems built to enable Singapore's national vaccination campaign for Covid-19. This includes informational sites, appointment booking systems, and records management systems.

**Data.gov.sg**:

- An open repository of all the Singapore Government's public data. It helps people understand the data using visualizations and articles, and provides real-time APIs for developers to use.

**Parking.sg**:

- A mobile app alternative to parking coupons. It lets users pay, extend, and refund their parking sessions just using their phones.

**FormSG** - A form builder tool for agencies to self-service and create online forms that capture classified data, with the goal of replacing paper forms.

**Isomer**:

- Isomer provides government agencies with an easy-to-deploy static website building and hosting service to create usable, secure and faster informational websites quickly.

**RedeemSG** - RedeemSG helps the Singapore Government to create, send and track redemptions of digital vouchers easily.

**PaySG** - PaySG was developed to enable digital payments for government services, and was initially used for payments for COVID-19 swab tests and Stay-Home Notices for incoming travellers to Singapore.

An overview of other OGP products can be found on our website.

**What does an Executive Assistant do?**:
As an Executive Assistant, you will be in charge of administrative and supportive tasks vital to the effective functioning of the OGP leadership team.

Concretely, this means that you will:

- Strategise and manage the Director’s calendar, such as prioritising and scheduling appointments and sending reminders.
- Provide administrative and secretarial support for day-to-day tasks like booking meeting venues, handling meeting logistics, note-taking, expense management, writing itineraries, and coordinating travel arrangements.
- Prepare meeting materials and event admin briefs where necessary.
- Participate in any other ad hoc projects (such as assisting with events management, slides preparation) as assigned from time to time.

Skills that we are looking for:

- Strong organisational skills: Being able to manage multiple tasks and prioritise effectively.
- Verbal and written communication skills: Being able to convey key messages clearly, cordially, and concisely to stakeholders of varying levels of seniority.
- Responsiveness and ability to meet deadlines: Being responsive and timely in managing urgent matters (e.g. changes in scheduling, updating executives).
- Attention to detail: Ensure accuracy and thoroughness in all tasks.
- Proficiency in office software: Being comfortable with office tech tools like Google and Slack.
- Confidentiality: Handling sensitive information with professionalism and discretion.

**What it is like working here**:

- **_ Working on what matters_** - We care about making an impact on public good. For the People Team, this means enabling people and teams to amplify their impact on public good. You will be able to see the direct impact of your work on things that matter.
- **_ Rapid Prototyping_** - Instead of spending too much time debating ideas we prefer testing them. This identifies potential problems quickly, and more importantly, conveys what is possible to others easily.
- **_ Growth Mindset_** - We focus on making things better than they are today. This means that we are constantly working on new things and new areas, and reinventing the areas we are already ‘good’ at to get better. Working here means having a growth mindset as opposed to a fix one, and leaning forward to try things, make mistakes, and learn.
- **_ Ownership_** - We don’t run by only having task or process responsibility, but by owning outcomes. This means acting like an owner of the outcomes of your work, and doing whatever it takes to get those outcomes happen, even if they don’t lie strictly within your ‘defined’ responsibilities.

**We look for people who**:

- Have solid communication skills - including the ability to write clearly and concisely.
- Are well-organised with a keen attention to detail - You need to independently execute the tasks assigned to you.
- Take initiative to make things happen - Our job is to push for change in government, so we need to challenge the status quo and not wait for instruction.
- Have an aptitude for learning and adapting to new situations quickly - Pick up on how to use new systems or technical tools for work