Events and Exhibitions Operations Manager

5 days ago


Singapore LUMINA LIVE! PTE. LTD Full time

We are looking for an experienced
Operations Manager
to join our team and support the seamless execution of events. The Operations Manager will work closely with the production team to ensure all operations and logistical requirements are met according to the event and exhibition plans.
You will play a crucial role in contractor and vendor liaisons, managing documentation, coordinating with regulatory authorities, sourcing vendors, and creating production schedules to ensure the successful execution of each project.
BENEFITS
Good remuneration package, including project-based incentives
Profit sharing for qualified senior team members
Supportive and cohesive team environment
Annual Dental, Optical & Medical Entitlements
Hospital & Surgical Insurance Entitlements
2-days flexible Work from Home arrangements per month (bi-weekly)
Meal allowance for overtime work, during event set-up and event operations
Off-in-lieu provided for work on weekends and public holidays
Good opportunities to work on overseas projects for wider exposure
Fitness and Wellness monthly allowance
SCOPE OF WORK
Event Logistics Planning:
Manage and oversee all logistical elements of events and exhibitions, including the preparation of documents required for government licenses and approvals.
Stakeholder Coordination:
Collaborate with internal teams, vendors/contractors, and clients to ensure seamless event operations and timely execution. Work closely with PE, LEW, and other professionals during endorsement processes.
Vendor Management:
Source and negotiate with vendors and suppliers to procure materials, samples, and services at competitive rates. Collect all necessary forms and documents for submission to relevant authorities.
Production Scheduling:
Develop detailed production timelines, including setup and dismantling schedules, to ensure smooth execution of events.
On-Site Support:
Assist in venue setup and teardown during pre- and post-event periods. Provide hands-on support during the event to manage on-site operations effectively.
Compliance & Documentation:
Ensure all required permits, licenses, and documentation are completed and submitted to meet regulatory requirements.
CRITERIA
Between 4 - 5 years’ experience in operations and production management for premium lifestyle events & exhibitions
Relevant experience and knowledge of operations and logistics requirements for events and exhibitions
Effective negotiation skills for costs with external vendors and contractors
Able to produce detailed timeline and production schedules
Must be able to handle multiple projects concurrently
Bilingual in English and Mandarin
Ability to multi-task
Responsible, resourceful and meticulous in a fast-paced environment
Possess a resilient attitude and in good health.
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