Executive Director Support Specialist

4 days ago

Singapore beBeeDirector Full time

Job Overview

  • We are seeking a highly skilled and experienced Executive Director Support Specialist to provide comprehensive support to our director.

Key Responsibilities:

  • Bilingual Communication and Correspondence
    • Communicate effectively in English and Chinese (Mandarin) with internal and external stakeholders, ensuring seamless communication and cultural understanding.
    • Draft, edit, and translate professional and personal correspondence, maintaining the highest level of professionalism and discretion.
  • Personal and Corporate Schedule Management
    • Coordinate the director's calendar, scheduling meetings, travel arrangements, and other events, ensuring maximum efficiency and productivity.
    • Organize personal commitments, anticipate scheduling conflicts, and implement effective solutions to minimize disruptions.
  • Childcare and Educational Support
    • Provide high-quality care and educational activities for the director's children, promoting their physical, emotional, and intellectual development.
    • Plan and supervise daily routines, ensuring the children's needs are met and exceeded.
  • Administrative and Project Support
    • Assist with corporate tasks, such as preparing presentations, managing documents, and coordinating projects.
    • Handle personal administrative duties, including bill payments, household vendor coordination, and other tasks requiring attention to detail and organization.
  • Travel and Event Coordination
    • Arrange domestic and international travel logistics for the director and family, ensuring smooth execution and attention to detail.
    • Plan and execute corporate or personal events, considering budget constraints and logistical requirements.
  • Confidentiality and Discretion
    • Maintain confidentiality regarding the director's professional and personal matters, handling sensitive information with utmost care and professionalism.
    • Ensure that all interactions and communications are respectful, discreet, and confidential.
  • Household and Lifestyle Management
    • Oversee household operations, managing personal shopping, gift procurement, and other tasks to enhance the director's personal and family life.
    • Research and recommend services or products to improve the director's quality of life and overall well-being.

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