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Director Support Specialist

2 weeks ago

Singapore beBeeSupport Full time $4,000 - $5,000

Job Title: Director Support Specialist

Our organization is seeking a highly organized and detail-oriented individual to serve as a Director Support Specialist. This role will provide support to the Director, ensuring seamless day-to-day operations and allowing the Director to focus on key priorities.

Key Responsibilities:
  • Coordinating Meetings and Communications: Arrange meetings, calls, and stakeholder communications for the Director, ensuring timely and effective communication.
  • Travel Arrangements: Coordinate domestic and international travel, including flights, hotels, visas, and detailed itineraries tailored to the Director's preferences.
  • Errands and Tasks: Handle personal errands, family/household tasks, and liaise with vendors (e.g., repairs, reservations).
  • Calendar Management: Manage complex calendars, scheduling appointments, and arranging travel (business & personal).
  • Communication Gatekeeper: Act as a gatekeeper for communications (email/phone), prioritizing urgency and confidentiality.
  • Event Planning: Run errands, plan events, and handle ad-hoc personal tasks as required.
  • Trip Accompaniment: Be available to accompany the Director on trips (domestic/international) when required.
  • Office Operations: Manage front office operations, including greeting visitors, handling mail, and coordinating deliveries.
  • Inventory and Procurement: Oversee office supplies inventory, procurement, and vendor relations.
  • Filing Systems: Maintain filing systems (digital and physical) and ensure document organization.
  • Meeting Coordination: Assist with meeting coordination, including room bookings, agenda preparation, and minute-taking.
  • Onboarding Support: Support HR with onboarding logistics (e.g., workstation setup, access cards).
  • IT Support: Handle basic IT troubleshooting or liaise with tech support as needed.

This is an excellent opportunity to work closely with a senior executive and develop your skills in executive & personal support, office administration, and more. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply.