Senior executive, vice deans' office

3 days ago


Singapore Nanyang Technological University Full time

Senior Executive/Assistant Manager, Vice Deans' Office (LKCMedicine) Lee Kong Chian School of Medicine is looking for a Senior Executive/Assistant Manager to the Vice Deans. The incumbent will be playing a key role in, but not limited to: Provide secretarial support to Vice Deans and assist them in handling correspondences to internal and external parties. Provide general administrative support in coordinating meetings, seminars, workshops, and events for the Vice Deans (including arranging of facilities and logistics). Maintain records of activities and projects organized by the Vice Deans. Provide support in monitoring and tracking of activities and programs; manage any other administrative duties as assigned by the supervisor. Manage the calendar of Vice Deans strategically, schedule meetings, conference calls, and other engagements to optimize their time. Plan and coordinate travel arrangements (flight/hotel/transportation) for them. Perform other general duties including covering for the other PAs as necessary. Requirements: Degree holder in Business / Secretariat Studies with LCCI Private Secretarial Certificate or its equivalent. At least 4 years of experience in an administration role, preferably in Higher Education. Experience in taking notes of meetings and transcribing audio recordings. Good command of English with excellent communication, organizational, and interpersonal skills. Meticulous and able to work independently and effectively in a fast-paced environment. Able to handle multiple assignments concurrently (all with tight deadlines), with minimal supervision. Outgoing and confident personality with a pleasant disposition. #J-18808-Ljbffr



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