Lead Administrative Officer

2 weeks ago


Singapore NTU (Nanyang Technology University- MainOffice-HR) Full time
Job Summary

We are seeking a highly skilled and experienced Lead Administrative Officer to join our team as a Senior Executive in the Vice Deans' Office at LKC Medicine. This is an exciting opportunity for a professional with excellent administrative skills and experience to make a significant impact in our organization.

About the Role

The successful candidate will provide high-level administrative support to the Vice Deans, including handling correspondences, coordinating meetings and events, and maintaining records of activities and projects. Key responsibilities include:

  • Providing secretarial support to the Vice Deans and assisting them in handling internal and external correspondences.
  • Coordinating meetings, seminars, workshops, and events for the Vice Deans, including arranging facilities and logistics.
  • Maintaining accurate records of activities and projects organized by the Vice Deans.
  • Supporting the monitoring and tracking of activities and programs, and managing other administrative duties assigned by the supervisor.
  • Strategically managing the calendar of the Vice Deans, scheduling meetings, conference calls, and other engagements to optimize their time.
  • Planning and coordinating travel arrangements (flight, hotel, transportation) for the Vice Deans.
  • Covering for other PAs as needed.
About You

To be successful in this role, you will need:

  • A degree in Business or Secretariat Studies, preferably with a Private Secretarial Certificate or its equivalent.
  • At least 4 years of experience in an administration role, preferably in Higher Education.
  • Experience in taking meeting notes and transcribing audio recordings.
  • Excellent command of English, with strong communication, organizational, and interpersonal skills.
  • Meticulous attention to detail and ability to work independently and effectively in a fast-paced environment.
  • Ability to handle multiple assignments concurrently, with minimal supervision.
  • An outgoing and confident personality, with a pleasant disposition.
What We Offer

We offer a competitive salary package, estimated to be around SGD 8,000 - 10,000 per month, depending on qualifications and experience. Additionally, we provide a range of benefits, including health insurance, retirement savings plan, and paid time off.


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