Executive Administrative Support Specialist

2 weeks ago

Singapore beBeeAdministrative Full time $3,500 - $5,500
Job Title: Executive Administrative Support Specialist

About the Role:

We are seeking a highly skilled and organized professional to fill the role of Executive Administrative Support Specialist. This position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

  • Maintain accurate employee records, including contracts and HR documentation, in compliance with company policies and regulations.
  • Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
  • Support payroll processing by preparing and verifying employee attendance and leave records.
  • E nsure adherence to HR policies and procedures, addressing basic queries and providing support as needed.
  • Organize and track employee training programs and professional development initiatives.

Personal Assistant Duties:

  • Manage schedules, appointments, and meetings for senior executives, ensuring seamless coordination and communication.
  • Handle email, phone calls, and other communications on behalf of the executive, maintaining confidentiality and discretion.
  • Prepare agendas, minutes, and follow-up actions for meetings.

Administrative Tasks:

  • Oversee office supplies and ensure the smooth operation of office processes.
  • Coordinate internal and external events or meetings, providing logistical support as needed.
  • Prepare reports, presentations, and documentation as required.
  • Serve as a liaison between departments and external stakeholders, fostering collaboration and effective communication.

Requirements:

  • Degree in Human Resources, Business Administration, or related field.
  • Proven experience in HR administration and personal/executive assistant roles.

Essential Skills:

  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal skills.
  • High attention to detail and problem-solving abilities.
  • Ability to handle sensitive information with confidentiality.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

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