Executive Support and Administration Specialist

1 week ago

Singapore beBeeAdministrative Full time $40,000 - $60,000

Job Title: Executive Support and Administration Specialist

We are seeking an exceptional Executive Support and Administration Specialist to join our team. As a key member of our organization, you will provide high-level administrative support to our Director, ensuring seamless day-to-day operations and contributing to the success of our company.

Key Responsibilities:

  • Manage complex calendars, schedule appointments, and arrange domestic/international travel for the Director.
  • Handle personal errands, family/household tasks, and liaise with vendors as required.
  • Act as a gatekeeper for communications, prioritizing urgency and confidentiality.
  • Run errands, plan events, and handle ad-hoc personal tasks as needed.
  • Be available to accompany the Director on trips (domestic/international) when required.
  • Assist with front office operations, including reception, visitor management, and incoming/outgoing correspondence.
  • Oversight of procurement and vendor management, including negotiations of service contracts and corporate subscriptions.
  • Develop, implement, and improve administrative systems, policies, and procedures to ensure organizational efficiency.
  • Liaise with IT support/vendors to ensure smooth operation of office technology.
  • Oversee company property and asset management, including office premises, lease agreements, and facilities maintenance.
  • Track and report on company assets, ensuring compliance with audit and insurance requirements.
  • Support budgeting and expense monitoring for company administration and property management functions.

Qualifications and Requirements:

  • At least 3 years of relevant experience in office administration and executive/personal assistant roles.
  • Ability to handle multiple tasks simultaneously and work efficiently under pressure.
  • Discreet, professional, and able to handle sensitive information with a high level of integrity.
  • Willingness to work flexible hours and travel frequently as required.
  • Proficient in Microsoft Office applications, with strong written and spoken skills in both English and Chinese.
  • Proactive and positive attitude, adaptable to multitasking, with the ability to work independently.

Benefits:

  • Opportunity to work in a dynamic and supportive team environment.
  • Professional development and growth opportunities.
  • A competitive salary and benefits package.

About Us:

We are a [company description]. Our mission is to [company mission]. We value [company values] and are committed to [company commitment].

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