Executive Secretary for Governance

7 days ago


Singapore CA SEARCH PTE. LTD. Full time

We are seeking an experienced Executive Secretary to support corporate governance and secretarial functions for CA SEARCH PTE. LTD., a SGX-listed company.

About the Role

This is a dynamic opportunity for a detail-oriented individual with experience working within a listed company. The ideal candidate will have expertise in handling board minutes, AGMs/EGMs, shareholder matters, statutory filings, and corporate secretarial activities.

  • Take accurate and comprehensive minutes for Board meetings and Board Committees.
  • Distribute minutes and resolutions to relevant stakeholders in a timely manner.
  • Coordinate the preparation, execution, and Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs) for listed entities.
  • Collaborate with Share Registrars on general shareholder-related matters.
  • Ensure quarterly statutory filings with the Monetary Authority of Singapore (MAS) for business trusts are completed on time.
  • Maintain up-to-date knowledge of regulatory changes to ensure continued compliance.
  • Work with external secretarial firms on corporate governance matters related to overseas subsidiaries.
  • Oversee proper management of dividend payments for listed entities.
  • Manage unclaimed dividend register and handle requests for replacement dividend cheques.
  • Manage allotment of shares under the Company's Restricted Share Plan and/or Performance Share Plan.
  • Coordinate with external service providers on company incorporation matters.
  • Handle company name changes, strike-offs, and other statutory filings for Singapore-incorporated entities.
Requirements

The ideal candidate must possess:

  • Bachelor's degree from a recognized university.
  • Excellent written and verbal communication skills, with the ability to take minutes accurately and professionally.
  • Strong organizational and coordination skills, with the ability to manage multiple tasks efficiently.
  • In-depth knowledge of corporate governance practices and familiarity with regulatory requirements for listed entities.
  • Familiarity with statutory filings, shareholder communications, and compliance requirements.
  • Knowledge of share registration processes, AGM/EGM coordination, and corporate secretarial practices.
  • Strong attention to detail, with the ability to manage complex tasks independently.

We offer a competitive salary package of SGD $80,000 - $120,000 per annum, depending on experience, as well as opportunities for professional growth and development.



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