Executive Governance Officer

5 days ago


Singapore CA SEARCH PTE. LTD. Full time

CA SEARCH PTE. LTD. is seeking an experienced Executive Governance Officer to support the corporate governance and secretarial functions for a listed company in Singapore.

About the Role

We are looking for a detail-oriented professional with experience working within a listed company to handle board minutes, AGMs/EGMs, shareholder matters, statutory filings, and corporate secretarial activities.

Key Responsibilities
  • Taking accurate and comprehensive minutes for Board meetings and Board Committees.
  • Ensuring timely distribution of minutes and resolutions to all relevant stakeholders.
  • Handling the preparation, coordination, and execution of Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs) for listed entities.
  • Collaborating with Share Registrars on general shareholder related matters.
  • Ensuring quarterly statutory filings with the Monetary Authority of Singapore (MAS) for business trusts are completed on time.
  • Keeping up-to-date with regulatory changes to ensure continued compliance.
  • Coordinating with external secretarial firms on corporate governance matters related to overseas subsidiaries.
  • Oversseeing the proper management of dividend payments for listed entities.
  • Managing the unclaimed dividend register and handling requests for replacement dividend cheques.
  • Managing the allotment of shares under the Company's Restricted Share Plan and/or Performance Share Plan.
  • Coordinating with external service providers on company incorporation matters.
Requirements

To be successful in this role, you will need:

  • A Bachelor's degree from a recognized university.
  • Excellent written and verbal communication skills, with the ability to take minutes accurately and professionally.
  • Strong organizational and coordination skills, with the ability to manage multiple tasks efficiently.
  • In-depth knowledge of corporate governance practices and familiarity with regulatory requirements for listed entities.
  • Familiarity with statutory filings, shareholder communications, and compliance requirements.
  • Knowledge of share registration processes, AGM/EGM coordination, and corporate secretarial practices.
  • Strong attention to detail, with the ability to manage complex tasks independently.
  • Must have experience as a corporate secretary in a listed entity or public companies.
Estimated Salary

The estimated salary for this role is between $80,000 and $120,000 per annum, depending on experience.



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