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Administrative Support Specialist

1 week ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

At NTU, we are seeking an exceptional Office Administrator to join our team at the Separation Technologies Applied Research and Translation (START) Centre. The successful candidate will provide administrative support to senior leadership, ensuring seamless day-to-day operations and strategic initiatives.

Key Responsibilities:

  • Assist in funding applications and grants, including budget development, maintenance, verification, and timely submission of reimbursement requests.
  • Oversee the procurement of technical equipment from requisitioning to purchase order release and monitoring delivery and invoicing.
  • Develop and maintain collaterals such as brochures, websites, and external presentations.
  • Organize outreach activities, including coordination with external organizers.
  • Coordinate with NTUitive, NTU, and collaborators' administrative functions on budget-related activities, hiring, purchasing, and joint projects.

Requirements:

  • Degree in Finance, Management, or related field.
  • Proven project coordination and budget management skills.
  • Preferred 2+ years of experience in a similar role.
  • Strong communication skills, both oral and written.
  • Ability to interact with multiple stakeholders across academia, institutional research, and industry.
  • Ability to work independently with minimal supervision.
  • Team player with strong integrity and accountability mindset.

Appointment may vary and will commensurate with candidate's years of working experience.