Administrative Specialist

6 days ago

Singapore Facebook App Full time

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and managing expense reports for a number of clients. The Admin Specialists provide remote support to clients across the Company and its locations in APAC.This role is full-time and located in Singapore.

**Administrative Specialist Responsibilities**:

- Provide remote high-volume calendaring, travel, and expense support
- Provide Admin services during designated support hours
- Manage complex calendars for multiple clients in multiple locations
- Schedule internal and external meetings for multiple clients
- Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
- Learn and utilize internal and external tools to provide calendar support
- Partner with clients and other Administrative Assistants for meeting coordination
- Provide proactive time management recommendations to clients
- Coordinate domestic and international travel arrangements via Concur
- Prepare and submit corporate card expense reports
- Maintain program scope of support within agreed-upon service level agreements
- Educate and inform clients on program goals, scope and service level agreements
- Draft and send communications to clients about transitions or changes in support
- Provide coverage support for Admin Specialist colleagues
- Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

**Minimum Qualifications**:

- 3+ years high-volume coordination experience
- 2+ years of experience providing administrative support to 2 or more executives
- 2+ years of experience managing calendars for 2 or more executives
- Experience prioritizing multiple tasks and activities
- Experience with Microsoft Office, Google Suite, Concur or similar programs

**Preferred Qualifications**:

- 2+ years of experience coordinating travel logistics on behalf of 2 or more executives
- 2+ years of experience managing expense reports
- Strong customer focus, preferably in a customer service or front of house environment
- Experience building relationships across a larger company

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