Administrative Specialist

2 weeks ago


Singapore Facebook App Full time

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and managing expense reports for a number of clients. The Admin Specialists provide remote support to clients across the Company and its locations in APAC.This role is full-time and located in Singapore.

**Administrative Specialist Responsibilities**:

- Provide remote high-volume calendaring, travel, and expense support
- Provide Admin services during designated support hours
- Manage complex calendars for multiple clients in multiple locations
- Schedule internal and external meetings for multiple clients
- Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
- Learn and utilize internal and external tools to provide calendar support
- Partner with clients and other Administrative Assistants for meeting coordination
- Provide proactive time management recommendations to clients
- Coordinate domestic and international travel arrangements via Concur
- Prepare and submit corporate card expense reports
- Maintain program scope of support within agreed-upon service level agreements
- Educate and inform clients on program goals, scope and service level agreements
- Draft and send communications to clients about transitions or changes in support
- Provide coverage support for Admin Specialist colleagues
- Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

**Minimum Qualifications**:

- 3+ years high-volume coordination experience
- 2+ years of experience providing administrative support to 2 or more executives
- 2+ years of experience managing calendars for 2 or more executives
- Experience prioritizing multiple tasks and activities
- Experience with Microsoft Office, Google Suite, Concur or similar programs

**Preferred Qualifications**:

- 2+ years of experience coordinating travel logistics on behalf of 2 or more executives
- 2+ years of experience managing expense reports
- Strong customer focus, preferably in a customer service or front of house environment
- Experience building relationships across a larger company



  • Singapore Meta Full time

    Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and managing expense reports for a number of leaders. The Admin Specialists provide remote support to leaders across the Company and its locations. **Administrative Specialist...


  • Singapore beBeeAdministration Full time

    Job Title: Administrative Support Specialist We are seeking an organized and efficient Administrative Support Specialist to join our team. As a key member of the team, you will be responsible for providing administrative support to ensure the smooth operation of the organization. Key Responsibilities: 


  • Singapore beBeeAdministrative Full time

    Job Title: Senior Administrative SpecialistThe Asia Centre for Health Security is seeking a highly skilled and experienced Senior Administrative Specialist to support the centre's core functions. The successful candidate will play a key role in supporting research administration, conducting education and training programs, convening meetings, and secretariat...


  • Singapore beBeeSupport Full time

    Job Title: Administrative Support SpecialistJob Summary:We are seeking a detail-oriented and organized Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for performing various administrative tasks to support the smooth operation of our organization.Key Responsibilities:Perform basic data...


  • Singapore beBeeHR Full time

    Job Title: Administrative Support SpecialistJob Summary:We are seeking a highly organized and detail-oriented administrative support specialist to join our team. As an administrative support specialist, you will be responsible for providing administrative assistance to various departments, coordinating training programs, maintaining staff records, and...


  • Singapore beBeeAdministration Full time

    Job Title: Administrative Support SpecialistAdministrative support specialists provide critical assistance to organizations by handling various administrative tasks. This role is ideal for individuals who are organized, detail-oriented, and possess excellent communication skills.Key Responsibilities:The primary duties of an administrative support specialist...


  • Singapore beBeeAdministrative Full time

    Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to ensure the smooth operation of our organization.Key Responsibilities:Handle incoming calls, messages, courier...


  • Singapore beBeeSupport Full time

    Job Title: Administrative Support SpecialistWe are seeking an experienced and organized individual to join our front office team as an Administrative Support Specialist. In this role, you will be responsible for handling visitor interactions professionally, managing incoming calls and correspondence, and maintaining a welcoming front desk...


  • Singapore TALENT SPOT GROUP PRIVATE LTD. Full time

    Administrative Specialist **Responsibilities**: - Responsible for assisting in the administrative procurement of overseas sites, so as to timely meet the daily operation needs of the office. - Responsible for the administrative assets management of overseas sites, including procurement, allocation, regular inventory. - Responsible for daily operation...


  • Singapore IMA ASIA PTE. LTD. Full time

    **Job description** The role of Administration Specialist reports to the General Manager of Singapore & Head of Client Service. An Administration Specialist is a professional who specializes in handling various administrative tasks within an organization. You will be responsible for servicing senior executives from Fortune 500 firms in over 60 meetings...