Administrative Executive
5 days ago
Job Summary
Phillip Securities is seeking an experienced Administrative Executive to support the efficient and effective running of our Administration Services. The successful candidate will provide administrative support in various offices, engage with internal and external stakeholders, and assist in processing payments and claims.
Key Responsibilities
- Support the review and streamlining of processes to improve efficiency and effectiveness.
- Provide administrative support in various offices, including facial recognition and access card processing.
- Engage with internal and external stakeholders, including staff and vendors.
- Assist in processing payments and claims, and procurement tasks such as drafting specifications and evaluating tender bids.
- Perform three-way matching of purchase orders, goods receipts, and invoices.
- Facilitate risk assessments, policies, and update standard operating procedures to make recommendations for improvements.
- Perform other ad-hoc tasks as assigned.
Requirements
- Minimum Diploma in any discipline.
- Good interpersonal, collaborative, organizational, and communication skills.
- Ability to manage multiple work pieces and work well in a dynamic environment.
- Proficiency in Microsoft Office applications and IT systems.
- Prior experience in administration and customer service is an advantage.
- Able to converse and write fluently in English.
- Self-driven and with a positive attitude.
- Resourceful and able to work independently with minimum supervision.
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