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Highly Skilled Administrative Professional
3 weeks ago
We are seeking a highly skilled and versatile Administrative Support Specialist to join our team. This role involves providing exceptional support to our directors, handling various administrative tasks, and ensuring seamless communication across the organization.
Responsibilities
- Performing secretarial and administrative duties for directors.
- Managing internal and external correspondence on behalf of directors.
- Answering phone calls and responding to queries in a timely manner.
- Monitoring directors' email and responding if required.
- Drafting correspondence such as emails and letters.
- Preparing communications on behalf of managers.
- Coordinating events and speaking engagements.
- Conducting background research and producing reports, briefing papers, and documents.
- Organizing and planning meetings.
- Scheduling meetings and managing calendars.
- Taking accurate and comprehensive notes at meetings.
- Planning travel arrangements, including flights, accommodation, and ground transportation.
- Running errands as requested.
- Assisting with various ad hoc requests.
Requirements
This is an ideal opportunity for individuals who possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.
- Proficiency in both English and Chinese as the primary point of contact between the CEO and stakeholders.
- Flexibility and willingness to take on diverse responsibilities.
- Able to work independently and as part of a team.
- Excellent minute-taking and report-writing skills, with a keen eye for detail.
- Strong communication and interpersonal skills.
- Expertise in using MS Office suite for documentation preparation.
- Able to travel when necessary.
Qualifications
- Mastery of Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
- Effective communication skills, both written and verbal.
- Able to prioritize tasks, meet deadlines, and maintain confidentiality.
- Minimum 2 – 3 years of relevant working experience.
Your Skills
Travel Arrangements
Producing Reports
Microsoft Office
Arranging Meetings
Communication Skills
Administrative Support
Ability to Prioritize
