Highly Skilled Administrative Support Professional

7 days ago

Singapore beBeeAdministrative Full time $60,000 - $80,000
Job Title

We are seeking a highly skilled and experienced Administrative Support Professional to join our team.

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Key Responsibilities:

  • Manage and coordinate the daily activities of the office, ensuring seamless operations and effective communication with internal and external stakeholders.
  • Provide administrative support including minute-taking, data gathering, report preparation, and creation of presentation slides for meetings and briefings.
  • Assist in the preparation, collation, and formatting of management reports, ensuring clarity and conciseness in presentation.
  • Oversee the smooth day-to-day operations of the office, maintaining well-organized records and facilitating efficient information flow with internal and external stakeholders.
  • Track and follow up on action items, plan and coordinate divisional and departmental briefings, and review presentation materials.
  • Maintain effective and productive relationships with internal and external stakeholders, including government agencies and vendors, serving as a key liaison on behalf of the organization.
  • Handle confidential and sensitive information with utmost discretion, maintaining strict confidentiality at all times.
  • Support administrative functions such as managing budgets, office assets, and physical spaces within the organization to ensure smooth operations.
  • Provide guidance and mentorship to new staff, supporting their onboarding and sharing institutional knowledge to strengthen team capability.
  • Plan, organize, and manage departmental events, liaising with vendors, managing budgets, and ensuring seamless execution to promote team morale and a positive work culture.

Requirements:

  • Bachelor's Degree in Business Administration, Communications, or a related field, preferably with formal secretarial or office administration training.
  • At least 3 years' experience in a secretarial or personal assistant role supporting senior management.
  • Strong organizational and multitasking skills with attention to detail and accuracy.
  • Excellent verbal and written communication skills, with the ability to prepare grammatically correct business correspondence and reports.
  • Ability to exercise discretion, maintain confidentiality, and handle sensitive information.
  • Proactive, resourceful, and adaptable to changing priorities.
  • Good interpersonal skills with the ability to liaise effectively with diverse stakeholders.
  • Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

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