Highly Skilled Administrative Professional
1 week ago
This is an exciting opportunity for a highly organized and skilled professional to provide comprehensive administrative support to a senior-level executive.
- Coordinate calendar management, travel arrangements, expense reporting, and email/task coordination with precision and discretion.
- Maintain accurate departmental records, filing systems, and correspondence.
- Take thorough meeting minutes and assist in follow-up actions as needed.
- Develop engaging reports, charts, graphs, and tables to inform business reviews and decision-making.
- Monitor departmental performance and ensure efficient allocation of resources.
- Support onboarding activities for new or transferring team members.
- Coordinate conferences, team functions, and dinners with attention to detail.
Key Responsibilities:
- Calendar Management: Ensure the executive's schedule is up-to-date and accurately reflected.
- Travel Arrangements: Make travel arrangements for the executive, including booking flights, hotels, and rental cars.
- Expense Reporting: Manage expense reports for the executive, ensuring timely submission and approval.
- Email/Task Coordination: Coordinate emails and tasks for the executive, prioritizing urgent matters.
- Departmental Records: Maintain accurate and up-to-date departmental records, including filing systems and correspondence.
- Meeting Minutes: Take thorough meeting minutes and assist in follow-up actions as needed.
- Reports and Presentations: Develop engaging reports, charts, graphs, and tables to inform business reviews and decision-making.
- Performance Monitoring: Monitor departmental performance and ensure efficient allocation of resources.
- Onboarding Support: Support onboarding activities for new or transferring team members.
- Event Planning: Coordinate conferences, team functions, and dinners with attention to detail.
Requirements:
- A minimum of 2-3 years of experience in a Team Assistant or Executive Secretary role.
- Demonstrated ability to manage multiple tasks independently with high accuracy and professionalism.
- Excellent organizational, time management, and communication skills.
- Professionalism and tactfulness when interacting with internal and external stakeholders.
- Advanced proficiency in Microsoft PowerPoint is essential, with the ability to create visually compelling, executive-ready presentations.
- Familiarity with other Microsoft Office tools is a plus.
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