Academic Transformation Project Coordinator

3 days ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

Nanyang Technological University (NTU) is a leading global institution renowned for research and education excellence. The School of Physical and Mathematical Sciences (SPMS) at NTU boasts a vibrant community of over 70 distinguished faculty members, 1000 undergraduates, and more than 200 postgraduate students.

We are committed to providing a future-oriented education, blending scientific knowledge with essential soft skills like communication and critical thinking.

The incumbent will work closely with the Academic Team Lead, school leadership, faculty, staff and external stakeholders to ensure a smooth, efficient, and transparent restructuring process.

Besides, he/she will report to and support the Academic Team Lead in overseeing the school's academic team, managing both undergraduates and postgraduates related matters, ensure smooth delivery of academic services and enhancement of students' learning journey.

These services include but not limited to admissions, examinations, thesis examination, HR and Finance related matters as well as event planning.


Key Responsibilities:
1. Restructuring & Change Management
Develop, implement, and monitor the restructuring project plan, including timelines, milestones, deliverables and resource allocations.
Collaborate with faculty, administrative staff, students, and university leadership to gather feedback, address concerns, and ensure alignment throughout the restructuring process.
Provide regular updates on restructuring progress to senior management, identifying risks and proposing solutions to mitigate them.
Support the development and execution of change management strategies to adapt stakeholders to new organisational structures, workflows, and policies.
Develop impactful change communication materials, messages and presentations.
Build and maintain strong working relationships with NTU stakeholders to facilitate strategic change management and communications.
2. Academic Administration
Engage stakeholders (e.g. faculty and applicants) to boost research student enrolment.
Guide faculty members on securing and maximising Research Scholarships (RSS) based on University guidelines.
Propose and manage RSS distribution to ensure full utilisation and compliance with University/MOE requirements.
Coordinate exam logistics, invigilation duties and Board of Examinations (BOE) meetings.
Oversee qualifying exams, thesis submissions and oral examination operations.
Analyse withdrawal and downgrade cases, check for outstanding requirements, and recommend fee waivers.
Work with partner Universities to draft new agreements for submission to University management, councils and Ministry of Education (MOE).
Prepare and submit comprehensive annual reports to the University.
Generate data, data analysis, and projections, for the School, College, University, and MOE.
Lead and execute the annual SPMS Collaborative Research Awards.
Manage expenditures for academic events, marketing and outreach, etc.
Execute ad-hoc administrative duties and special projects required by school.

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