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Project Support Specialist

2 weeks ago

Jurong Town, Singapore ST Recruitment Centre Full time

Job Description

 

We are seeking an experienced Administrative Executive to join our team at ST Recruitment Centre. The successful candidate will be responsible for providing administrative support to our project team, ensuring seamless day-to-day operations.

 

Responsibilities:

  1. Documentation Preparation: Prepare various documents for engineers, including delivery orders, testing and commissioning, safety documents, etc.
  2. Project Support: Provide support to projects by monitoring follow-up and outstanding lists, liaising with vendors and users on schedules, consolidating meeting minutes, etc.
  3. Reporting: Prepare weekly reports, monthly project management reports, and customer reports.
  4. Compliance: Ensure compliance with PDPA standards by collating subcontractors' workers' information quarterly for site document submission.
  5. Customer Service: Attend to customers' enquiries and feedback, and channel them to relevant project managers or engineers.
  6. Administrative Support: Provide office administrative and secretarial support to the project team, including booking meeting rooms, etc.
  7. Billing: Assist finance in billing matters pertaining to modification jobs, collating and submitting relevant documentations for billing.
  8. Procurement: Assist service controllers in requesting quotations from suppliers/subcontractors.

 

Requirements:

The ideal candidate will possess excellent organizational skills, attention to detail, and effective communication skills. They will be able to work independently and as part of a team, with a strong focus on delivering high-quality results.

 

Work Schedule:

Monday to Friday, 8:30 am to 5:30 pm