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Document Coordinator

2 months ago

Singapore NOV RIG SOLUTIONS PTE. LTD. Full time
Job Summary

We are seeking a highly organized and detail-oriented Document Coordinator to join our team at NOV RIG SOLUTIONS PTE. LTD. The successful candidate will be responsible for coordinating the compilation and delivery of data-book/certification packages to customers and third-party suppliers.

Key Responsibilities
  • Package Coordination: Compile standard data-book/certification packages and coordinate with customers/third-party suppliers on delivery.
  • Verification and Communication: Verify record/report completeness of data-book/certification packages and communicate internally with business units and external suppliers for required work performance reports.
  • Record Maintenance: Maintain records of delivery transmittal, OTD performance, and data-book/certification package on NOV-DMS i.e., RigOffice, Tracker, etc.
  • Quality Administration: Administer other quality record and documentation requirements.
  • Task Execution: Perform other work-related tasks as assigned.
  • Quality KPIs: Work collectively to achieve Quality's KPIs.
  • Job Distribution: Update Job Distribution List to plan and achieve the OTD requirement.
  • Compliance: Comply with all NOV Company and HSE policies and procedures.
Facility/Group Specific Responsibilities
  • Quality Document Management: Ensure all quality documents are accurate, up to date, maintained in RigOffice, and definitive to the appropriate Aftermarket Standardization, Global QA Standard, and the BPA requirements.
  • Document Retrieval and Disposal: Assist and advise on retrieval, transmittal, retention, and disposal of proprietary documents.
  • Internal Quality Audit: Assist with internal quality audits.
  • Calibration Records: Assist in updating monthly calibration records on all business unit's calibration status in Database, if needed.
  • Departmental KPIs: Work collectively to achieve departmental KPI targets and objectives.
Requirements
  • Education and Experience: GCE 'O' level minimum or ITE Graduate in engineering discipline.
  • Work Experience: Minimum 3 years relevant work experience as documentation controller.
  • Skills and Abilities: Good communication skills, computer literacy (MS words, Excel, Adobe, CD writer, etc.).
  • Physical Abilities: Ability to lift up to 25lbs.
  • Business Skills: Ability to communicate with business units lead to conform with Global documents standard and the BPA process/procedural requirement.