Supporting High-Level Executives

5 days ago

Singapore beBeeAdministrative Full time $90,000 - $120,000
Executive Support Specialist

We are seeking a highly skilled and organized Executive Support Specialist to join our team. As an integral part of our operations, you will be responsible for ensuring the smooth execution of daily tasks and activities.

Key Responsibilities:

  • Task Management: Utilize your proficiency in MS Outlook, Teams, Word, Excel, and PowerPoint to streamline tasks and enhance productivity.
  • Calendar Management: Manage calendars, schedules, and travel arrangements for multiple stakeholders, ensuring seamless coordination.
  • Process Improvement: Plan, coordinate, and improve procedures and systems to streamline our processes.
  • Office Operations: Organize and supervise office activities, including recycling programs, renovations, and company events.
  • Meeting Coordination: Provide support for office meetings and workshops, ensuring they run smoothly from setup to wrap-up.
  • Ad-Hoc Support: Provide flexible support as needed, showcasing your adaptability and willingness to jump in wherever necessary.

Requirements:

  • 5+ years of experience managing multiple stakeholders with a proven track record of success.
  • Expertise in MS Office applications, including Word, Excel, PowerPoint, and Outlook.
  • Fluency in English with excellent verbal and written communication skills.
  • Meticulous attention to detail and ability to multitask efficiently under pressure.
  • Proactive and adaptable team player with strong interpersonal skills.

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