High-Level Executive Support Specialist

2 weeks ago

Singapore beBeeStrategic Full time $80,000 - $120,000

The Executive Assistant plays a pivotal role in supporting high-level executives.


Key Responsibilities:
  • Manage the calendar, scheduling meetings, travel, and appointments across time zones.
  • Prepare briefing materials, agendas, and reports for internal and external meetings.
  • Screen and prioritize emails, reports, calls, and documents for the executive's attention.
  • Draft professional correspondence, internal memos, presentations, and proposals.

Strategic Coordination:
  • Support the execution of high-level strategic initiatives, board preparations, and business planning.
  • Coordinate high-level meetings with clients, investors, government stakeholders, and partners.
  • Assist in research and data gathering to support strategic decision-making.
  • Act as a liaison between the executive and internal teams, ensuring clear communication and follow-ups.

Confidential Administration:
  • Handle sensitive information with the highest level of confidentiality and discretion.
  • Ensure the executive is briefed and prepared ahead of meetings and travel.
  • Maintain accurate records of key business decisions and action items.

Project & Event Management:
  • Track deadlines and progress on high-impact projects involving the executive.
  • Plan and support events, business missions, industry engagements, and board sessions.
  • Represent the executive's office in project coordination and vendor interactions when necessary.

Communications and Branding:
  • Coordinate and align the executive's messaging for speeches, interviews, articles, and public statements.
  • Support internal communication efforts including newsletters and strategic updates.
  • Manage the executive's presence on industry platforms.

Preferred Qualifications & Background:
  • Bachelor's degree in Business Administration, Communications, or related fields.
  • Minimum 5–7 years of experience supporting C-suite executives, preferably in a global or marine/offshore industry.
  • Familiarity with corporate governance, stakeholder engagement, and operational workflows in project-based businesses.

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