Administrative Coordinator for Charity Operations

3 days ago


Singapore K9ASSISTANCE (LIMITED) Full time

Job Description:

The Administrative Coordinator will play a vital role in supporting the efficient operation of K9Assistance (Limited) by performing a range of administrative tasks.

Key Responsibilities:

  • Administrative Support: Provide support to the Executive Director, including scheduling appointments, maintaining calendars, and handling correspondence.
  • Document Management: Organize, file, and maintain physical and electronic records, ensuring documentation is up-to-date.
  • Data Entry: Input data into databases and spreadsheets with accuracy and confidentiality, including procuring signatures for Board minutes, HR administration tasks, staff claims, donor receipts, and grant figures.
  • Government Submissions: Ensure K9Assistance remains registered as a charity and develops its status as an Institute of Public Character by preparing submissions to government authorities.
  • Inventory Management: Monitor office supplies and reorder materials as necessary.
  • Project Coordination: Assist in coordinating projects, outreach events, and fundraising activities.

Qualifications and Skills:

  • Education: O' levels or equivalent; additional qualifications in administration are beneficial.
  • Experience: Previous experience in an administrative role is preferred.
  • Skills: Proficient in Microsoft Office Suite, strong organizational and multitasking abilities, excellent written and verbal communication skills, finance/accountancy knowledge, and problem-solving skills.

Working Hours: Standard hours are 9am-6pm, Monday to Friday, with occasional evening or weekend events to attend. Time-in-lieu (TIL) will be required for working outside standard hours.

Office Location: Far East Shopping Centre, 238882 Singapore



  • Singapore Club Rainbow (Singapore) Full time

    Role OverviewWe are seeking a highly motivated and detail-oriented individual to join our Community Engagement team as a Charity Programmes Coordinator.About the RoleThis is an exciting opportunity to work closely with our team in managing programmes, events and campaigns that support children with chronic illnesses and their families.Programme Management:...


  • Singapore THE COMMUNITY FOUNDATION OF SINGAPORE Full time

    At THE COMMUNITY FOUNDATION OF SINGAPORE, we are seeking a skilled Charities and Grants Operations Manager to join our team. This role is responsible for driving the grantmaking strategies and operations, ensuring efficiency, efficacy, and impact.Key ResponsibilitiesThe ideal candidate will have at least 7 years of direct experience working in fundraising,...

  • Charity Officer

    4 weeks ago


    Singapore ITSRAININGRAINCOATS LTD. Full time

    Roles & ResponsibilitiesJob descriptionCompany DescriptionItsRainingRaincoats is a SIngapore Charity that aims to build bridges of intergration between migrant workers and residents of Singapore. We work to improve their welfare and believe that their seamless integration into our community will benefit not just our migrant workers but Singapore as a...


  • Singapore THE COMMUNITY FOUNDATION OF SINGAPORE Full time

    Roles & ResponsibilitiesJOB OVERVIEWWe are looking for an energetic and passionate individual to join Community Foundation of Singapore (CFS) as a Assistant Director, Charities & Grants Team. CFS is the only philanthropic foundation in Singapore that funds charity programmes across all causes. This provides opportunities to create impact across diverse needs...


  • Singapore Loving Heart Multi-Service Centre Full time

    Job Summary: The Loving Heart Multi-Service Centre seeks an exceptional Deputy Head to spearhead strategic initiatives and support the Executive Head in overseeing charity programmes. This role demands a strong leader with 8 years of experience in program management and community engagement, preferably in ageing-related initiatives.About the Role: As Deputy...


  • Singapore SUNLOVE ABODE FOR INTELLECTUALLY-INFIRMED LTD Full time

    At SUNLOWE ABODE FOR INTELLECTUALLY-INFIRMED LTD, we are seeking a highly organized and detail-oriented Administrative Operations Coordinator to support our administrative team. The successful candidate will provide exceptional administrative support for various operation functions within the organization.The ideal candidate will have a diploma or equivalent...


  • Singapore RAW MOVES LTD. Full time

    RAW MOVES LTD. is seeking an experienced Administrative & Marketing Executive/Assistant Manager to join our team in Singapore.About the RoleThis part-time position involves overseeing administrative tasks, managing marketing duties, and assisting with day-to-day operations. The ideal candidate will have a strong background in arts administration, event...


  • Singapore HEADSTART FOR LIFE PTE. LTD. Full time

    We are seeking a highly skilled Administrative Coordinator to join our team at HEADSTART FOR LIFE PTE. LTD.Job SummaryThe successful candidate will be responsible for providing exceptional administrative support, managing day-to-day operations, and ensuring the smooth functioning of our Centre.About UsHEADSTART FOR LIFE PTE. LTD. is a dynamic organization...


  • Singapore LEUKEMIA AND LYMPHOMA FOUNDATION Full time

    Job Description: Senior Administrative CoordinatorThe Leukemia and Lymphoma Foundation is seeking a highly skilled and experienced Senior Administrative Coordinator to provide administrative support to our team. This role will be responsible for overseeing office operations, managing office supplies, equipment, and facilities support.Key...


  • Singapore HEADSTART FOR LIFE PTE. LTD. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at HEADSTART FOR LIFE PTE. LTD.Key ResponsibilitiesClerical Support: Provide daily operational support, manage enquiries via various channels, and maintain accurate records.Operational Management: Coordinate office procedures, schedule assessments,...

  • Assistant Director

    3 days ago


    Singapore PAS People's Association Full time

    Charities and Fund-raising Assists Sector Administrator (SA) for Community Sector in the administration and oversight of Community Development and Welfare Funds (CDWF) as delegated by CU. Provides secretariat and technical support to the SA to fulfill his delegated duties in accordance with the Charities (SA) Regulations. Formulates and...


  • Singapore SINGAPORE AREA COORDINATOR Full time

    Warehouse Operations Coordinator Job DescriptionWe are seeking a skilled and detail-oriented Warehouse Operations Coordinator to join our team in Singapore.About the Role:The successful candidate will be responsible for managing various tasks related to the receipt, storage, and issuance of stock and merchandise in our warehouse.Key...


  • Singapore LEUKEMIA AND LYMPHOMA FOUNDATION Full time

    **Job Summary:**The Leukemia and Lymphoma Foundation is seeking an experienced Administrative Executive to join our team. This role requires a high degree of organizational skills, attention to detail, and effective communication to support various functions such as coordinating office activities, events, and logistics.This position will be responsible for...


  • Singapore LEUKEMIA AND LYMPHOMA FOUNDATION Full time

    Job Description: Administrative ExecutiveAs an Administrative Executive at the Leukemia and Lymphoma Foundation, you will play a vital role in supporting the smooth functioning of our organization. This position requires a combination of administrative skills, attention to detail, and effective communication to support various functions such as coordinating...


  • Singapore RAW MOVES LTD. Full time

    We are seeking a highly organized and detail-oriented Administrative & Marketing Executive/Assistant Manager to join our team at RAW MOVES LTD. in Singapore.About the RoleThis part-time position will involve managing the day-to-day operations of the office, including administrative tasks, marketing duties, and staff management.Key ResponsibilitiesAssist with...


  • Singapore HEADSTART FOR LIFE PTE. LTD. Full time

    OverviewHeadstart for Life Pte. Ltd., a leading organization, seeks an experienced and skilled Senior Administrative Coordinator to support our daily operations.


  • Singapore K9ASSISTANCE (LIMITED) Full time

    Fundraising OpportunitiesThis role will be responsible for creating and driving effective fundraising strategies, executing fundraising activities, and building strong philanthropic relationships for K9Assistance. The Fundraising Executive will plan to meet the yearly fundraising targets to ensure the sustainability of K9Assistance's programmes, which are...


  • Singapore Shan You Full time

    Shan You is seeking a highly skilled Charity Fundraising and Volunteer Engagement Manager to join our team.This is a full-time role that will be responsible for designing, implementing, monitoring, and evaluating programs for the organization, focusing on fundraising, donations, partnerships, and volunteer engagement.About the RoleWe are looking for an...


  • Singapore Methodist Welfare Services Full time

    At Methodist Welfare Services, we are seeking a highly skilled Charity Partnership Development Manager to join our team.Job Description:OverviewThe Charity Partnership Development Manager will play a crucial role in developing and maintaining strong partnerships with donors, volunteers, and stakeholders to support the Centre's goals and objectives.Key...

  • Admin Assistant

    6 hours ago


    Singapore Beautiful Mind Charity Full time

    Roles & ResponsibilitiesWe are seeking an organized and motivated Admin Assistant to join our team. This is a remote position, allowing you to work from the comfort of your home. The Admin Assistant will play a crucial role in supporting our day-to-day operations, ensuring smooth and efficient functioning of our organization.Key Responsibilities:· Provide...