Administrative Coordinator for Office Operations

3 weeks ago


Singapore AIM RECRUIT CONSULTANCY PTE. LIMITED Full time
Job Description:
As an Administrative Coordinator for Office Operations with AIM RECRUIT CONSULTANCY PTE. LIMITED, you will be responsible for ensuring the smooth operation of our office by coordinating various administrative tasks.

About Us:
AIM RECRUIT CONSULTANCY PTE. LIMITED is a reputable recruitment agency that values exceptional candidates who can contribute to our success.

Responsibilities:
* Coordinating interviews and onboarding new hires
* Preparing induction materials and maintaining proper documentation for new employees
* Sourcing, registering, and coordinating employee training courses, including payments and record maintenance
* Maintaining and updating employee leave records
* Managing medical bills (approved clinics) and inputting medical claim details into the HR system
* Scheduling and monitoring six-monthly medical examinations
* Managing inventory for stationery and first aid items, ordering replenishments as needed
* Liaising with vendors for uniforms and safety shoes, including distribution to employees
* Overseeing maintenance of office equipment, such as photocopiers, to ensure accurate billing of meter readings
* Managing telco billing for company landlines and corporate mobile lines
* Recording and tracking incoming and outgoing mail
* Conducting housing inspections and preparing reports
* Handling incoming calls, emails, and other communications, ensuring timely responses or redirection

Requirements:
* ITE/Diploma in Human Resources, Business Administration, or a related field
* Strong organisational and time-management skills
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
* Excellent written and verbal communication skills
* Attention to detail and accuracy in managing data and reports

Compensation:
We offer a competitive salary range of SGD 35,000 - SGD 45,000 per annum, commensurate with experience. The estimated salary may vary based on individual qualifications and performance.

This is a full-time position requiring a high level of discretion and confidentiality. If you are a motivated and organised individual with excellent administrative skills, please apply.

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