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Executive Assistant to Senior Management

2 months ago

Singapur, Singapore CADMUS RESOURCES Full time
Job Title: Senior Executive Assistant

We are seeking a highly skilled and experienced Senior Executive Assistant to join our team at CADMUS RESOURCES.

Job Summary:

The successful candidate will provide dedicated and efficient secretarial and administrative support to our Executive Director, overseeing and managing various support-based functions.

Key Responsibilities:
  • Calendar Management: Organize and maintain calendar appointments, day-to-day schedules, and meetings.
  • Travel Arrangements: Arrange and manage frequent domestic and international travel, including liaising with internal and external contacts for bookings, reservations, and meetings.
  • Tracking and Updating: Track commitments, actionable items, agendas, and responsibilities, and update them on a timely basis to ensure all deadlines are met.
  • Record Keeping: Maintain records of correspondences and business dealings for present and future references.
  • Documentation and Reports: Manage documentation, reports, and presentations, and collect and prepare information for meetings.
  • Communication and Coordination: Serve as the primary point of contact for internal and external communication and coordination on all matters, including those of a highly confidential and critical nature.
  • Expense Tracking: Process and track all expenses, financial information, credit card statements, and ancillary items as required by internal processes.
  • Logistics and Coordination: Organize and coordinate with concerned stakeholders regarding appointments, bookings, and reservations.
Requirements:
  • Experience: Prior experience in communication and interaction with senior management positions like Chief Executive Officer, Managing Director, President/Vice President of companies.
  • Communication Skills: Excellent verbal and written communication skills.
  • Leadership and Credibility: Demonstrating leadership to maintain credibility, trust, and support.
  • Attention to Detail: Exceptional attention to detail.
  • Experience and Proficiency: At least 10 years' experience as an Executive/Personal Assistant to top-level management officials, and proficient in Outlook, PowerPoint, Word, and Excel, with comfort using online tools.
  • Initiative and Ownership: Ability to work quickly and accurately, being proactive and able to take initiative, and taking ownership of tasks and projects to ensure smooth completion.
  • Interpersonal and Team Skills: Excellent interpersonal and team skills.
  • Discretion and Judgment: Ability to maintain discretion and judgment in handling highly confidential/critical information.

To apply, please submit your detailed CV with the following details for faster processing:

  • Reason for leaving
  • Expected salary
  • Earliest availability date

We regret that only short-listed candidates will be contacted shortly.