Research Administrator

5 days ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

Job Overview

The Senior Executive, Research Administration will play a pivotal role in supporting the research initiatives of the School of Humanities at NTU.

This position involves overseeing administrative tasks related to academic research, ensuring compliance with guidelines, policies, and processes throughout the project lifecycle.

Key Responsibilities

  • Manage a portfolio of research grants and schemes for the School of Humanities, providing expert guidance on budgeting, proposal submission, and grant management.
  • Collaborate with Principal Investigators (PIs) to ensure seamless project execution, from initial planning to final closure.
  • Provide comprehensive support to PIs and project staff on compliance with University and grantor policies, ensuring adherence to best practices in grant expenditure and research conduct.
  • Oversee fund utilisation of grant-funded projects, preparing and maintaining financial reports, expense reconciliation, and analyses for all stages of the project lifecycle.
  • Verify reimbursement claims and purchase requests from project staff, student research assistants, and contract researchers working on grant-funded projects, ensuring timely disbursement.
  • Review hiring or engagement of short-term researchers or academic visitors, ensuring alignment with University policies.
  • Support data collection, cleaning, and presentation for audit or reporting purposes, utilizing expertise in Microsoft 365 applications.
  • Provide administrative support for events and initiatives by the research office, contributing to a collaborative and productive work environment.

Requirements and Qualifications

  • Bachelor's degree in any discipline.
  • Prior working experience in higher education environments is advantageous.
  • Proficiency in Microsoft 365 applications, especially Excel, Forms, and Access, for data submission, cleaning, and processing.
  • Experience with finance and KPI reporting functions would be beneficial.
  • Meticulous attention to detail and ability to meet deadlines are essential.
  • Strong organisational and time-management skills, coupled with excellent problem-solving and negotiation abilities.


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