High-Level Assistant

6 days ago

Singapore beBeeAdministrative Full time $45,000 - $75,000

**Job Opportunity:** Director's Administrative Support Specialist

This position requires a highly organized and skilled administrative assistant to provide comprehensive support to the Director.

The ideal candidate will possess:

  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • A high level of confidentiality and professionalism.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and digital collaboration tools.

The successful candidate will have the ability to multitask, handle multiple projects simultaneously, and work independently with minimal supervision.

The role offers:

  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.

**Key Responsibilities:**

  • Task Management: Coordinate appointments, meetings, and travel arrangements for the Director.
  • Communication Support: Screen and respond to emails, phone calls, and other correspondences on behalf of the Director.
  • Meeting Preparation: Draft agendas, take meeting minutes, and follow up on action items as required.
  • Travel Coordination: Plan domestic and international trips, including flight bookings, hotel reservations, itineraries, and transport arrangements.
  • Project Tracking: Assist in monitoring ongoing projects, deadlines, and deliverables to keep the Director informed and aligned.
  • Confidential Record Keeping: Organize and securely handle sensitive documents, reports, and contracts with discretion.
  • Stakeholder Liaison: Coordinate with company departments, clients, and partners on behalf of the Director.
  • Research and Reporting: Compile market information, competitor insights, or briefing documents when needed.
  • Event Planning: Help arrange company or client events, conferences, or meetings under the Director's purview.
  • Administrative Support: Manage expense claims, office supplies, and other ad-hoc tasks to support daily operations.

**Required Skills and Qualifications:**

  • A minimum ITE in Business Administration, Management, or a related field.
  • At least one year of experience as a personal or executive assistant.

**Benefits:**

  • EA License Number: 25C2980.

By applying, you consent to being contacted for current or future job opportunities. All personal data will be managed in line with Singapore's PDPA and used solely for recruitment purposes.

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