Executive Assistant

2 weeks ago


Singapur, Singapore British American Tobacco Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative and executive support to the Head of Function. The successful candidate will act as the primary point of contact for internal and external stakeholders on all matters related to day-to-day operations.

Key Responsibilities
  • Manage the Regional Head of Function's meetings, calendar, and scheduling.
  • Coordinate travel arrangements for the Head of Function and functional managers.
  • Oversee the functional budget, corporate card, and documentation, ensuring compliance with global and local policies.
  • Assist with inquiries from government offices, focusing on local regulatory matters.
  • Collaborate with other Executive Assistants across regional and area offices on key function-related initiatives.
  • Provide support for vendor and agency management, including couriers and service providers.
  • Handle vendor and agency payments as necessary.
  • Organize events, team outings, and manage office renovations or relocations as required.
  • Maintain accurate and up-to-date system records for the function.
  • Assist with ad-hoc tasks and projects as needed.
Requirements
  • Bachelor's degree, preferably in Business Management.
  • 5-7 years of experience as an Executive Assistant or Functional Administrator in a multinational organization.
  • Experience working in a diverse, multinational environment with senior management.
  • Proficiency in digital platforms, including MS Office suite (Outlook, Teams, Excel, Word).
  • Strong organizational and communication skills, with a high level of discretion and the ability to manage multiple tasks in a fast-paced environment.
What We Offer
  • A market leading annual performance bonus (subject to eligibility).
  • A range of benefits, including diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives.
  • Access to online learning platforms and personalized growth programs to nurture your leadership skills.
  • A transformative environment that prioritizes continuous improvement and prepares for ongoing changes.
Why Join Us

We are one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions. We prioritize collaboration, inclusion, and partnership, and we are committed to enabling every individual to thrive, regardless of their background. We see career breaks as opportunities, not obstacles, and we support professionals looking to restart their careers through our Global Returners program.


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