Front Desk Coordinator

1 day ago


Singapore HONG YE GROUP PTE. LTD. Full time
Front Desk Receptionist

We are seeking a highly skilled and organized Front Desk Receptionist to join our team at HONG YE GROUP PTE. LTD. in Singapore.

Key Responsibilities:

  • Greet and welcome visitors with a professional demeanor
  • Answer and direct incoming phone calls to the appropriate department or individual
  • Maintain a clean and organized front desk area, pantry, and meeting rooms
  • Handle gift redemption and manage incoming and outgoing mail and packages/couriers
  • Manage meeting room bookings and ensure they are appropriately equipped
  • Assist in scheduling appointments and meetings as needed
  • Manage travel arrangements, including flights, hotels, and ground transportation
  • Provide general information to visitors and employees
  • Maintain and update visitor logs and ensure security protocols are followed
  • Handle administrative tasks such as photocopying, faxing, and data entry
  • Manage supplies of office, printing room, and pantry
  • Coordinate office activities and events, including food catering
  • Supervise part-time cleaners and manage office cleaning schedules
  • Support various departments with administrative tasks as required
  • Adhere to company policies and procedures, including confidentiality and data protection

Requirements:

  • High school diploma or equivalent
  • Previous experience in a similar role is a plus, but not required
  • Excellent interpersonal and communication skills
  • Professional appearance and demeanor
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong organizational and multitasking abilities
  • Ability to work independently and as part of a team
  • Punctuality and reliability
  • Basic knowledge of office equipment, such as printers and photocopiers

What skills do you have?

  • Outlook
  • Microsoft Office
  • Microsoft Excel
  • Ability To Work Independently
  • Travel Arrangements
  • Reliability
  • Data Entry
  • Transportation
  • Communication Skills
  • Excel
  • Microsoft Word
  • Customer Service
  • Scheduling
  • Catering


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