Administrative and Front Desk Coordinator

1 day ago


Singapore CHENG CHUNG DESIGN PTE. LTD. Full time
Job Summary

CHENG CHUNG DESIGN PTE. LTD. is seeking a highly organized and detail-oriented Administrative and Front Desk Coordinator to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting our administrative functions.

Key Responsibilities
  • Front Desk Management:
    • Welcoming guests and clients in a professional manner
    • Providing refreshments to guests upon arrival
    • Maintaining a clean and tidy reception area
    • Responding to guests and clients' needs, requests, or queries in a timely and professional manner
  • Administrative Support:
    • Performing filing, data entry, and managing correspondence
    • Maintaining office equipment, including postage records, pantry, and stationery supplies
    • Handling and distributing mail, arranging courier services, and maintaining records of equipment and office allocations
    • Coordinating with vendors to arrange services, such as business card and stationery printing orders
    • Liaising with vendors providing office equipment and IT support
    • Organizing meal or catering events for clients, team, or business partners
    • Arranging, executing, and monitoring logistics for items transported to other countries
    • Liaising with Building Management in the implementation of Emergency Evacuation Plan
    • Managing and maintaining the office facility, coordinating matters related to facilities such as repairs and maintenance, cleaning services, and statutory compliance checks
    • Supporting HR in preparation for new joiner and leaver processes
    • Maintaining, monitoring, tracking, and safekeeping inventory and equipment
    • Liaising with team members and supporting them in coordination with office departments' functions
  • Requirements:
    • Prior experience in customer service and administration is a plus
    • Excellent organizational and time management skills, with the ability to multi-task and prioritize tasks
    • Proficient in Microsoft applications (Microsoft Word, Excel, and PowerPoint)
    • Able to start immediately will be preferred


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