Highly Skilled Administrative Support
7 days ago
Job Summary
A dynamic and highly skilled Executive Assistant is required to support the Executive Director. The ideal candidate will have excellent administrative abilities, strong communication skills, and a high level of discretion.
About the Role
The successful candidate will be responsible for managing the Executive Director's calendar, scheduling meetings, and coordinating logistics. They will also prepare agendas, take meeting minutes, follow up on action items, and arrange catering when required. Additionally, they will handle incoming/outgoing correspondence and distribute documents. Furthermore, they will draft routine correspondence, reports, and presentations, as well as coordinate special projects and liaise with internal departments and external partners.
Responsibilities
- Manage the Executive Director's calendar, schedule meetings, and coordinate logistics.
- Prepare agendas, take meeting minutes, follow up on action items, and arrange catering when required.
- Handle incoming/outgoing correspondence and distribute documents.
- Draft routine correspondence, reports, and presentations.
- Coordinate special projects and liaise with internal departments and external partners.
- Manage cost data, purchase requisitions, invoices, and expense claims.
- Maintain records for staff claims, allowances, and petty cash.
- Ensure confidentiality of sensitive information.
- Support office supply management and general administrative needs.
Requirements
- Diploma holder with at least 2 years of administrative experience.
- Strong proficiency in Microsoft Word, Excel, and PowerPoint.
- Good understanding of accounting and figures.
- Excellent communication and interpersonal skills.
- Able to work independently and handle multiple priorities.
Benefits
- Be part of a reputable healthcare institution.
- Contribute to meaningful work that supports clinicians and patient care.
- Collaborative and supportive working environment.
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