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Administrative Support Coordinator
3 weeks ago
This job opening is for a skilled Administrative Assistant to provide support in ensuring the efficient operation of our department. The ideal candidate will have excellent organizational and multitasking abilities, with proficiency in Microsoft Office and strong communication skills.
Key Responsibilities:
1. Administrative Support:
- Organize schedules, appointments, and meetings for team members.
- Handle correspondence, including emails and calls.
2. Documentation and Records Management:
- Maintain and update files, databases, and records.
- Prepare reports, presentations, and other documents as needed.
3. Office Coordination:
- Order and maintain office supplies.
- Coordinate with other departments or external vendors as required.
4. Event and Project Support:
- Assist in planning and organizing events or projects.
- Monitor project timelines and provide administrative support where needed.
5. General Assistance:
- Provide day-to-day support to team staff for miscellaneous tasks.
- Handle any ad hoc duties assigned by management.
Requirements:
- Diploma or equivalent qualification in business administration or related fields.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Proficiency in Japanese or Chinese is a plus, as this role may involve liaising with international clients or stakeholders.
