Professional Office and Operations Coordinator

1 week ago


Singapore Atomic Group Full time
About Us

As a leading player in the marine equipment and industrial supplies industry, Atomic Group is committed to delivering exceptional support and services.

Job Overview

We are seeking an experienced Executive Assistant to provide high-level support, drive HR initiatives, and manage office operations.

Key Responsibilities
  • Executive Support: Offer comprehensive support to our Managing Director and leadership team, including scheduling, travel coordination, and communications.
  • Travel Logistics: Manage travel arrangements by liaising directly with leadership and collaborating with external agencies.
  • Meeting Coordination: Assist in meeting preparation and event logistics, supporting leadership with presentation materials.
HR Initiatives (30% of role)
  • Employee Engagement: Partner with our regional HR team to host internal events promoting employee engagement and strengthening company culture.
  • Onboarding: Organize onboarding processes with tailored templates and support recruitment activities.
Office Administration
  • Facility Management: Oversee office upkeep, ensuring a functional and well-organized workplace environment.
  • Inventory Management: Manage office supply inventory and oversee administrative duties as needed.
Ad-Hoc Projects
  • Additional Tasks: Support additional tasks and initiatives, adapting to the evolving needs of the team and organization.
Requirements
  • Experience: Minimum 5 years in an Executive Assistant or similar role, preferably within industrial or marine equipment sectors, with HR and office management experience.
  • Skills: Proficient in MS Office Suite, highly organized, and adept at multitasking.
  • Interpersonal Skills: Strong communicator with a professional approach to supporting leadership and team engagement.
  • Cultural Fit: Positive team player with a proactive attitude towards enhancing company culture.
Estimated Salary

$60,000 - $80,000 per year, depending on location and experience.



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